Canon Fax Machine MPC600F 400 User Manual

Canon  
SmartBase MPC600F/400  
Fax Guide  
 
Using Your Documentation  
Your machine includes the following documentation. This documentation has been designed so that you can  
easily use your machine to suit your particular needs.  
Setting up the machine........................................  
Software installation ............................................  
Components of the machine ...............................  
Quick Start Guide  
Basic operation of the machine ..........................  
Summary of settings............................................  
Document and paper handling............................  
Making copies.......................................................  
Maintenance..........................................................  
Troubleshooting feed and copy issues..............  
Reference Guide  
Fax Guide  
Sending and receiving faxes...............................  
Speed dialling .......................................................  
Troubleshooting fax issues.................................  
MPC600F model only  
MultiPASS Suite for  
®
Controlling the machine from your PC...............  
Windows Software  
User’s Guide  
Documentation is included on the CD-ROM in PDF form.  
Copyright  
Copyright © 2002 by Canon, Inc. All rights reserved. No part of this publication may be reproduced,  
transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in  
any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without  
the prior written permission of Canon, Inc.  
Model Name  
• H12219 (MPC600F)  
i
 
Trademarks  
Canon and BJ are registered trademarks. BCI, Bubble Jet, MultiPASS, and UHQ are trademarks of Canon Inc.  
All other product and brand names are registered trademarks, trademarks or service marks of their respective  
owners.  
Super G3 is a phrase used to describe the new generation of fax machines that use ITU-  
T V.34 standard 33.6 Kbps* modems. Super G3 High Speed Fax machines allow  
transmission time of approximately 3 seconds* per page which results in reduced  
telephone line charges.  
* Approximately 3 seconds per page fax transmission time based on Canon FAX Standard Chart No. 1  
(Standard Mode) at 33.6 Kbps modem speed. The Public Switched Telephone Network (PSTN) currently  
supports 28.8 Kbps modem speeds or lower, depending on telephone line conditions.  
ii  
 
Contents  
Chapter 1: Introduction  
Chapter 4: Sending Faxes  
Customer Support ...................................... 1-1  
Operation Panel ......................................... 1-1  
Standby Display ......................................... 1-2  
Preparing to Send a Fax.............................4-1  
Documents You Can Fax........................4-1  
Adjusting the Quality of Your Faxes .......4-1  
Dialling Methods .....................................4-3  
Sending Methods........................................4-6  
Memory Sending.....................................4-6  
Manual Sending Via the Handset ...........4-8  
Cancelling Sending.....................................4-9  
Redialling When the Line is Busy .............4-10  
Manual Redialling .................................4-10  
Automatic Redialling ............................4-10  
Sequential Broadcasting...........................4-11  
Delayed Sending .....................................4-13  
Documents Stored in Memory .................4-13  
Printing a List of Documents in  
Chapter 2: Registering Information  
Methods of Registering Information in the  
Machine...................................................... 2-1  
Guidelines for Entering Numbers, Letters,  
and Symbols .............................................. 2-1  
Correcting a Mistake............................... 2-2  
Registering Sender Information ................. 2-3  
What is Sender Information? ................. 2-3  
Entering the Date and Time.................... 2-4  
Registering Your Fax/Telephone Number  
and Name............................................... 2-4  
Printing a List to Check Information  
Memory ................................................4-13  
Printing a Document in Memory ...........4-14  
Deleting a Document from Memory ......4-15  
Checking a Document’s Details ...........4-15  
Registered in Your Machine ................... 2-5  
Setting the Telephone Line Type .............. 2-6  
Dialling Through a Switchboard ................ 2-6  
Chapter 5: Receiving Faxes  
Chapter 3: Speed Dialling  
Different Ways to Receive a Fax ...............5-1  
Setting the Options for FAXTEL  
What is Speed Dialling? ............................ 3-1  
Speed Dialling Methods.......................... 3-1  
One-Touch Speed Dialling ........................ 3-2  
Registering Numbers for One-Touch  
AUTO SW ...............................................5-2  
Receiving Faxes Manually..........................5-4  
Receiving Faxes to the MultiPASS Suite....5-5  
Polling Receiving ........................................5-5  
Receiving While Performing Other Tasks ..5-6  
Receiving Faxes in Memory When a  
Speed Dialling ........................................ 3-2  
Changing/Deleting a One-Touch Speed  
Dialling Entry .......................................... 3-3  
Coded Speed Dialling................................. 3-4  
Registering Numbers for Coded Speed  
Dialling.................................................... 3-4  
Changing/Deleting a Coded Speed  
Dialling Entry .......................................... 3-5  
Group Dialling ............................................ 3-7  
Creating Groups ..................................... 3-7  
Speed Dialling Lists ................................... 3-9  
Printing Speed Dialling Lists................... 3-9  
Problem Occurs..........................................5-6  
Cancelling Receiving .................................5-6  
Chapter 6: Special Features  
Special Dialling ..........................................6-1  
Dialling an Overseas Number  
(With Pauses) .........................................6-1  
Switching Temporarily to Tone Dialling ..6-2  
Confirming a Dial Tone ...........................6-2  
Dialling Through a Switchboard .............6-3  
Restricting Use of Your Machine ................6-3  
iii  
 
Chapter 7: Reports and Lists  
Summary of Reports and Lists .................. 7-1  
ACTIVITY REPORT ................................... 7-2  
TX (Transmission) REPORT...................... 7-3  
MULTI TX/RX (Transaction) REPORT... 7-4  
RX (Reception) REPORT .......................... 7-4  
Chapter 8: Troubleshooting  
LCD Messages .......................................... 8-1  
Faxing Problems ........................................ 8-3  
Sending Problems .................................. 8-3  
Receiving Problems................................ 8-4  
Telephone Problems .................................. 8-6  
If a Power Cut Occurs ............................... 8-7  
If You Cannot Solve the Problem............... 8-7  
Chapter 9: Summary of Settings  
Understanding the Menu System .............. 9-1  
Accessing the Menus ............................ 9-1  
Menus in FAX Mode............................... 9-2  
Appendix: Specifications  
Facsimile ...................................................A-1  
Telephone ..................................................A-1  
Index........................................................... I-1  
iv  
 
Type Conventions Used in This Guide  
Please read the list below of symbols, terms, and abbreviations used in this guide.  
• Indicates a warning concerning operations that may lead to death or injury to persons or damage to property  
if not performed correctly. In order to use the machine safely, always pay attention to these warnings.  
• Indicates operational warnings and restrictions. Be certain to read these items to operate the machine correctly, and  
to avoid damage to the machine.  
• Indicates notes for operation or additional explanations. Reading these is highly recommended.  
(p. n-nn)  
A number preceded by an arrow and enclosed in parentheses references a page  
number in this guide which contains more information on the topic of the previous  
sentence.  
Quick Start Guide  
Reference Guide  
Refer to the Quick Start Guide for details on the topic of the previous sentence.  
Refer to the Reference Guide for details on the topic of the previous sentence.  
Refer to the MultiPASS Suite for Windows® Software User’s Guide for details  
on the topic of the previous sentence.  
MultiPASS Suite  
User’s Guide  
machine  
The word “machine” is the general term used to represent the MPC600F.  
A setting that remains in effect unless you change it.  
default  
document or fax  
menu  
The original sheet(s) of paper you send or receive with the machine.  
A list of settings from which you select an item to set up or change. A menu has a  
title which appears in the LCD.  
Available menus and the display differ depending on the current mode (Copy,  
Fax, or Scan Mode). This guide shows the display in Fax Mode as an example.  
transaction number  
When you send or receive a document, your machine automatically assigns the  
document a unique transaction number. A transaction number is a four-digit  
number that will help you keep track of documents you send and receive.  
TX/RX NO.  
TX/RX NO. is the abbreviation used for Transaction number.  
Denotes Sending.  
TX  
RX  
Denotes Receiving.  
In addition, this guide uses distinctive typefaces to identify buttons and information in the LCD:  
• The buttons you press appear in this typeface: Stop/Reset.  
• Information in the LCD appears in this typeface: USER SETTINGS.  
v
 
 
Chapter 1  
Introduction  
Customer Support  
Your machine is designed with the latest technology to provide trouble-free operation. If you encounter a  
problem with the machine’s operation, try to solve it by using the information in Chapter 8. If you cannot solve  
the problem or if you think your machine needs servicing, contact your local authorised Canon dealer or the  
Canon help line.  
1
Operation Panel  
This section describes buttons used when sending and receiving faxes. For buttons not described here, →  
Reference Guide.  
ON/OFF Button  
Turns the machine on and off.  
Resume Button  
Resumes sending or receiving faxes after an error is corrected. Also ejects  
a document remaining in the ADF.  
LCD  
Displays messages and selections, and prompts during operation.  
In Use/Memory Light  
Blinks when the machine is using the telephone line. Lights  
when there are documents in memory.  
Alarm Light  
Flashes when an error  
occurs, or when the machine display to Fax Mode.  
is out of paper or ink.  
Fax Button  
Switches the standby  
Colour/B&W Button  
Sets the machine for colour or black  
& white transmission. For colour  
transmission, press this button to  
turn on its light.  
Copy  
Fax  
Scan  
Colour /B&W  
In Use/ Memory  
Alarm  
Enlarge/  
Reduce  
ON/OFF  
Resume  
ABC  
DEF  
01  
02  
03  
04  
1
4
2
5
8
0
3
6
9
Paper Select  
Contrast  
Redial/Pause  
GHI  
JKL  
MNO  
05  
06  
07  
08  
Menu  
Coded Dial  
Hook  
D.T. Polling  
R
OK  
PQRS  
TUV  
WXYZ  
09  
7
Image Quality  
P. 1-2  
T
Numeric Buttons  
Enter numbers when dialling or  
registering fax/telephone  
numbers. Also enter charaters  
when registering names.  
(Stop/Reset) Button  
Cancels sending/receiving faxes and other  
operations, and returns the machine to standby  
mode.  
Paper Select Button  
Selects the paper  
size for received  
faxes (Reference  
Guide.  
T ( ) Button  
Connects to information  
services that accept tone  
dialling only, even if you are  
using a rotary pulse.  
(Start) Button  
Starts sending or receiving faxes.  
Image Quality Button  
Selects the fax resolution.  
OK Button  
Selects and confirms  
settings.  
Contrast Button  
Adjusts the fax contrast.  
(-),  
(+) Buttons  
Scroll through selections. Also,  
clears an entry and  
enters a space between characters.  
Menu Button  
Displays the menu to customise operation of your machine.  
1-1  
 
01  
02  
03  
04  
Redial/Pause  
Coded Dial  
05  
06  
07  
08  
D.T. Polling  
R
09  
Hook  
R Button  
Dials the outside line access number when  
the machine is connected through a  
switchboard (PBX).  
Hook Button  
Engages or  
disengages the  
telephone line.  
Polling Button  
Polls another fax machine.  
D.T. Button*  
Confirms the dial tone when dialling a fax/telephone number  
* This feature is only available for some countries  
Coded Dial Button  
Press this button and a two-  
digit code to dial a pre-  
registered fax/telephone  
number or group.  
One-Touch Speed Dial Buttons  
Dial fax/telephone numbers pre-registered for one-touch speed dialling  
Redial/Pause Button  
Redials the last number that was dialled with the numeric  
buttons. Also enters pauses between or after the fax/  
telephone number when dialling or registering numbers.  
Standby Display  
The standby display differs depending on which mode is selected. When the machine is turned on, the Copy  
Mode standby display appears. You can switch Copy Mode to Fax Mode by pressing Fax.  
The standby display in Fax Mode is as follows:  
• The standby display in Copy Mode and Scan Mode are, Reference Guide.  
Fax Mode  
Date & Time  
20/12 2002 FRI 15:30  
FaxOnly  
STANDARD  
Receive Mode  
Image Quality  
1-2  
 
Chapter 2  
Registering Information  
Methods of Registering Information in the Machine  
To customise the machine to your particular needs, you can adjust the general operation, sending, receiving,  
printing, system settings, and speed dialling settings. There are two methods of adjusting these settings:  
Method 1: Using the Operation Panel  
You can adjust settings directly via the operation panel of the machine. Detailed instructions are described  
in this guide. Adjusting settings through the operation panel is convenient when you do not have your  
machine connected to a PC.  
2
Method 2: Using the MultiPASS Suite Software  
You can adjust settings using the MultiPASS Suite software included with your machine. For instructions,  
MultiPASS Suite User’s Guide.  
Guidelines for entering Numbers, Letters, and  
Symbols  
When you come to a step that requires you to enter a name or number, refer to the table below to determine  
which numeric button to press for the character you want:  
Button Uppercase Letter  
Lowercase Letter  
Number Mode (:1)  
Mode (:A)  
Mode (:a)  
1
ABC  
1
2
3
4
5
6
7
8
9
0
2
3
4
5
ABCÅÄÁÀÃÂÆ Ç a b c å ä á à ã â æ ç  
DEF  
DEF-DËÉÈÊ  
GH IÏÍÌÎ  
d e fd ë é è ê  
g h iïíìî  
GHI  
JKL  
J KL  
jkl  
MNO  
6
PQRS  
M N OÑ ØÖÓÒÕÔ  
P QR S  
m n o ñ ø ö ó ò õ ô  
p q r s  
7
TUV  
8
TUVÜÚÙÛ  
W XYZ Y  
t u vü ú ù û  
w xyzy  
WXYZ  
9
0
#
– . A # ! " , ; : ^ ` _ = ⁄ | ’ ? $ @ % & + ( ) [ ] { } < >  
LowercaseLetter  
Mode (:a)  
Number Mode (:1)  
UppercaseLetter  
Mode (:A)  
T
• If you pause for more than two minutes between entering data, the machine will automatically return to standby  
mode.  
2-1  
 
Entering Letters  
1
2
Press to switch to uppercase letter mode (:A) or  
lowercase letter mode (:a).  
UNIT NAME  
:A  
:A  
Ex:  
Ex:  
Press the numeric button that contains the letter you want.  
• Press repeatedly until the letter you want appears. Each button  
cycles through the letters it contains.  
UNIT NAME  
C
• If you are unsure which button to press for the letter you want,  
p. 2-1.  
3
Continue entering other letters using the numeric buttons.  
• If the next letter you want to enter is under a different numeric  
button, simply press that button until the letter you want  
appears.  
UNIT NAME  
CA  
:A  
Ex:  
-or-  
If the next letter you want to enter is under the same numeric  
button you pressed in step 2, use  
to move the cursor to the  
right. Then press that same numeric button repeatedly until the  
letter you want appears.  
• Use  
to enter a space and move the cursor to the right.  
Entering Numbers  
1
2
Press to switch to number mode (:1).  
UNIT NAME  
:1  
:1  
Ex:  
Ex:  
Press the numeric button that contains the number you  
want.  
UNIT NAME  
1
• Use  
to enter a space and move the cursor to the next digit.  
3
Continue entering other numbers using the numeric  
buttons.  
UNIT NAME  
10  
:1  
Ex:  
Entering Symbols  
1
2
Press repeatedly until the symbol you want appears.  
UNIT NAME  
#
:1  
:1  
Ex:  
Ex:  
If you want to enter another symbol, use to move the  
cursor to the right, then press repeatedly until the  
symbol you want appears.  
UNIT NAME  
#-  
Correcting a Mistake  
If you make a mistake while entering letters or numbers, you can correct it by using  
.
To Delete the Last Letter/Number  
Press  
To Delete All Letters/Numbers  
Press and hold to delete all letters or all numbers you entered.  
once to delete the last letter or the last number you entered.  
2-2  
 
2
Registering Sender Information  
What is Sender Information?  
When you receive a fax, the name of the person or company who sent you the fax, their fax/telephone number,  
and the date and time of transmission may be printed in small type at the top of each page. This information is  
called the Sender information or the Transmit Terminal Identification (TTI). Similarly, you can register your  
details in your machine so that whenever you send a fax, the other party knows who sent it, and when it was  
sent. Below is an example of how your sender information would print on a fax sent from your machine:  
27/12 2002 15:33 FAX 123 4567  
CANON  
CANON CANADA  
001  
DATE AND TIME  
Date and time of  
transmission.  
2
THE SLEREXE COMPANY LIMITED  
SAPORS LANE•BOOLE•DORSET•BH25 8ER  
TELEPHONE BOOLE (945 13) 51617  
FAX 1234567  
FAX/TELEPHONE  
NUMBER  
Your fax/telephone  
number.  
You can select FAX or  
TEL to be displayed in  
front of the number.  
Our Ref. 350/PJC/EAC  
(TELEPHONE  
#
MARK, p. 9-4)  
UNIT NAME  
Your name or  
company name.  
DESTINATION  
PAGE NUMBER  
The page number  
of the fax.  
If you used memory sending and dialled the fax  
number using one-touch or coded speed  
dialling, the other party’s name appears here.  
• You can set the sender information to print inside or outside the image area. (TTI POSITION, p. 9-4)  
• You can enter the sender information from the operation panel (following page) or from the MultiPASS Suite.  
(MultiPASS Suite User’s Guide)  
2-3  
 
Entering the Date and Time  
1
Press Menu.  
2
Use or  
to select FAX SETTINGS.  
MENU  
5.FAX SETTINGS  
Ex:  
3
4
Press OK three times.  
FAX SETTING  
1.USER SETTINGS  
USER SETTINGS  
1.DATE & TIME  
The date and time currently set for the machine are displayed.  
DATE & TIME  
20/12 2002  
15:10  
Ex:  
Ex:  
Use the numeric buttons to enter the correct day, month,  
year, and time in this order.  
DATE & TIME  
27/12 2002  
22:30  
• Use  
or  
to move the cursor under the number you want  
to change, then press the numeric button.  
• Enter only the last two digits of the year.  
• Use the 24-hour format for the time (e.g., 1:00 p.m. as 13:00).  
5
6
Press OK.  
DATE & TIME  
DATA ENTRY OK  
USER SETTINGS  
2.DATE SETUP  
Press Stop/Reset to return to standby mode.  
Registering Your Fax/Telephone Number and Name  
1
Press Menu.  
2
Use or  
to select FAX SETTINGS.  
MENU  
5.FAX SETTINGS  
Ex:  
3
Press OK twice.  
FAX SETTINGS  
1.USER SETTINGS  
USER SETTINGS  
1.DATE & TIME  
4
5
6
Use  
or  
to select UNIT TELEPHONE #.  
USER SETTINGS  
3.UNIT TELEPHONE #  
Press OK.  
UNIT TELEPHONE #  
TEL=  
Ex:  
Ex:  
Use the numeric buttons to enter your fax/telephone  
number (max. 20 digits, including spaces).  
• If your fax/telephone number has already been registered, the  
number appears.  
UNIT TELEPHONE #  
TEL=  
123 4567  
• Use  
to enter a space.  
• To enter a plus sign (+) before the number, press  
.
• If you make a mistake, press to delete the last number or  
press and hold to delete all numbers you entered.  
2-4  
 
2
7
Press OK twice.  
UNIT TELEPHONE #  
DATA ENTRY OK  
USER SETTINGS  
4.UNIT NAME  
UNIT NAME  
:A  
:A  
Ex:  
Ex:  
8
9
Use the numeric buttons to enter your name or company  
name (max. 24 characters, including spaces).  
• If you are unsure how to enter characters, p. 2-1.  
• If you have already registered your name or company name, the  
previous entry will be displayed. To change your name, press  
and hold to delete the previous entry and re-enter.  
UNIT NAME  
CANON  
2
Press OK.  
UNIT NAME  
DATA ENTRY OK  
:A  
Ex:  
USER SETTINGS  
5.TX TERMINAL ID  
10 Press Stop/Reset to return to standby mode.  
Printing a List to Check Information Registered in Your  
Machine  
You can print the USER’S DATA LIST to check the sender information and current settings of your machine.  
1
2
Press Menu.  
Use  
Press OK.  
Use or  
Press OK.  
or  
to select REPORTS/LISTS.  
to select USER DATA LIST.  
MENU  
3.REPORTS/LISTS  
Ex:  
3
4
5
REPORTS/LISTS  
1.ACTIVITY REPORT  
REPORTS/LISTS  
3.USER DATA LIST  
PRINTING REPORT  
• The machine prints the USER’S DATA LIST.  
The sender information is shown at the beginning of the list. The current settings of the machine are listed after  
this.  
27/12 2002 16:40 FAX 123 4567  
CANON  
001  
✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱  
✱✱✱ ✱✱✱  
✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱  
USER’S DATA LIST  
FAX SETTINGS  
USER SETTINGS  
DATE SETUP  
DD/MM YYYY  
UNIT TELEPHONE #  
UNIT NAME  
TX TERMINAL ID  
TTI POSITION  
TELEPHONE # MARK  
OFFHOOK ALARM  
123 4567  
CANON  
ON  
OUTSIDE IMAGE  
FAX  
ON  
2-5  
 
Setting the Telephone Line Type  
Before using your machine, you need to make sure it is set for your telephone line type. If you are unsure of  
your telephone line type, check with your local telephone company. The factory default setting of your  
machine varies depending on the current country selection. You can print the USER’S DATA LIST to check  
the current setting. (p. 2-5)  
If you need to change the setting, follow this procedure.  
1
2
Press Menu.  
Use  
or  
to select FAX SETTINGS.  
MENU  
5.FAX SETTINGS  
Ex:  
3
Press OK twice.  
FAX SETTINGS  
1.USER SETTINGS  
USER SETTINGS  
1.DATE & TIME  
4
5
6
Use  
or  
to select TEL LINE TYPE.  
USER SETTINGS  
9.TEL LINE TYPE  
Press OK.  
TEL LINE TYPE  
TOUCH TONE  
Ex:  
Ex:  
Use  
want to set.  
• You can select from the following:  
- ROTARY PULSE (For pulse dialling)  
- TOUCH TONE (For tone dialling)  
or  
to select the telephone line type setting you  
TEL LINE TYPE  
ROTARY PULSE  
7
8
Press OK.  
USER SETTINGS  
10.R-KEY SETTING  
Press Stop/Reset to return to standby mode.  
Dialling Through a Switchboard  
A PBX (Private Branch Exchange) is an on-site telephone switchboard. If your machine is connected through  
a PBX or other telephone switching system, you have to dial the outside line access number first, and then the  
number of the party you are calling.  
To facilitate this procedure, you can register the PBX access type and the outside line access number under the  
R button so that you only need to press this button before dialling the fax/telephone number you want to reach.  
See below for details.  
The settings available and the factory default setting vary depending on the current country selection. You can  
print the USER’S DATA LIST to check the current setting. (p. 2-5)  
1
2
Press Menu.  
Use  
or  
to select FAX SETTINGS.  
MENU  
5.FAX SETTINGS  
Ex:  
2-6  
 
2
3
Press OK twice.  
FAX SETTINGS  
1.USER SETTINGS  
USER SETTINGS  
1.DATE & TIME  
4
5
6
7
8
Use  
Press OK.  
Use or  
Press OK.  
or  
to select R-KEY SETTING.  
USER SETTINGS  
10.R-KEY SETTING  
R-KEY SETTING  
R-KEY SETTING  
PBX  
PSTN  
PBX  
to select PBX.  
2
EARTH CONNECTION  
HOOKING  
Ex:  
Ex:  
Use  
or  
to select the access type of your switching  
PBX  
system.  
If you selected HOOKING or EARTH CONNECTION in step 8:  
Press OK.  
9
FAX SETTINGS  
2.REPORT SETTINGS  
10 Press Stop/Reset to return to standby mode.  
If you selected PREFIX in step 8:  
9
Press OK.  
PREFIX  
PREFIX  
10 Use the numeric buttons to enter the outside line access  
number (max. 19 digits).  
1234576  
Ex:  
Ex:  
11 Press Redial/Pause to enter a pause.  
PREFIX  
1234576P  
12 Press OK.  
FAX SETTINGS  
2.REPORT SETTINGS  
13 Press Stop/Reset to return to standby mode.  
2-7  
 
2-8  
 
Chapter 3  
Speed Dialling  
What is Speed Dialling?  
Speed dialling allows you to simplify dialling procedures by registering a fax/telephone number(s) and name  
under a button or code. You can then dial that number by pressing only one or a few buttons.  
Speed Dialling Methods  
The three speed dialling methods available with your machine are as follows:  
One-Touch Speed Dialling (p. 3-2)  
Allows you to dial a fax or telephone number by pressing only one button. You can register up to nine  
destinations for one-touch speed dialling.  
3
Coded Speed Dialling (p. 3-4)  
Allows you to dial a fax or telephone number by pressing Coded Dial followed by a two-digit code of your  
choice. You can register up to 100 different destinations.  
Group Dialling (p. 3-7)  
Allows you to dial a group of registered one-touch and/or coded speed dialling fax numbers. By registering  
a group for one-touch or coded speed dialling, you press only one or a few buttons to send the same  
document to several destinations.  
The following pages describe how to register numbers for speed dialling.  
• For instructions on dialling using the speed dialling methods, p. 4-3.  
• You can also register numbers for speed dialling from the MultiPASS Suite. (MultiPASS Suite User’s Guide)  
3-1  
 
One-Touch Speed Dialling  
Registering Numbers for One-Touch Speed Dialling  
1
Press Menu.  
2
Use or  
to select TEL REGISTRATION.  
MENU  
4.TEL REGISTRATION  
Ex:  
3
4
Press OK twice.  
TEL REGISTRATION  
1.1-TOUCH SPD DIAL  
1-TOUCH SPD DIAL  
01=  
905 795 1111  
Ex:  
Ex:  
Use  
or  
to select a one-touch speed dialling button  
1-TOUCH SPD DIAL  
04=  
(01 to 09).  
• If a one-touch speed dialling button has already been registered, the number registered under that button  
appears.  
• If a group is already registered under a one-touch speed dialling button, GROUP DIAL appears.  
5
6
Press OK twice.  
1-TOUCH SPD DIAL  
1.TELEPHONE NUMBER  
TELEPHONE NUMBER  
TEL=  
Use the numeric buttons to enter the fax/telephone number  
you want to register (max. 120 digits, including spaces and  
TELEPHONE NUMBER  
TEL=2 50921  
Ex:  
pauses).  
• Use  
to enter a space and move the cursor to the next digit. Spaces are optional and are ignored during  
dialling.  
• Press Redial/Pause to enter a pause.  
• If you make a mistake, press  
entered.  
to delete the last number, or press and hold  
to delete all numbers you  
7
8
Press OK twice.  
TELEPHONE NUMBER  
DATA ENTRY OK  
1-TOUCH SPD DIAL  
2.NAME  
NAME  
:A  
:A  
Use the numeric buttons to enter the name that goes with  
the number (max. 16 characters, including spaces).  
• If you do not want to register a name, ignore this step.  
• If you are unsure how to enter characters, p. 2-1.  
NAME  
Canon ITALIA  
Ex:  
3-2  
 
3
9
Press OK.  
NAME  
DATA ENTRY OK  
:A  
Ex:  
Ex:  
1-TOUCH SPD DIAL  
05=  
10 To continue registering other one-touch speed dialling buttons, repeat the procedure from step 4.  
-or-  
Press Stop/Reset to return to standby mode.  
• You can use the destination labels. Stick these labels on your machine for easy reference when dialling.  
Changing/Deleting a One-Touch Speed Dialling Entry  
1
2
Follow steps 1 to 3 of “Registering Numbers for One-Touch Speed Dialling”. (p. 3-2)  
Use or to select the one-touch speed dialling button  
assigned to the entry you want to change or delete.  
1-TOUCH SPD DIAL  
06=  
3
1 432 2015  
Ex:  
3
Press OK twice.  
1-TOUCH SPD DIAL  
1.TELEPHONE NUMBER  
TELEPHONE NUMBER  
TEL=1 432 2015  
Ex:  
Ex:  
To Change a One-Touch Speed Dialling Entry:  
4
Use  
to delete the previous entry, then re-enter the fax/  
TELEPHONE NUMBER  
TEL=1 432 2060  
telephone number.  
• If you do not want to change the fax/telephone number, ignore  
this step.  
• Use to enter a space and move the cursor to the next digit. Spaces are optional and are ignored during  
dialling.  
• Press Redial/Pause to enter a pause.  
• Press and hold to delete all numbers you entered.  
5
6
Press OK twice.  
TELEPHONE NUMBER  
DATA ENTRY OK  
1-TOUCH SPD DIAL  
2.NAME  
NAME  
:A  
Canon OPTIX  
Canon OPTICS  
Ex:  
Ex:  
Press and hold  
enter the name.  
• If you do not want to change the name, ignore this step.  
to delete the previous entry, then re-  
NAME  
:A  
• If you are unsure how to enter characters, p. 2-1.  
3-3  
 
7
8
Press OK.  
NAME  
:A  
DATA ENTRY OK  
Ex:  
Ex:  
1-TOUCH SPD DIAL  
07=  
Press Stop/Reset to return to standby mode.  
To Delete a One-Touch Speed Dialling Entry:  
4
5
Press and hold  
to delete the fax/telephone number.  
TELEPHONE NUMBER  
TEL=  
Press OK.  
TELEPHONE NUMBER  
ERASING END  
1-TOUCH SPD DIAL  
2.NAME  
6
Press Stop/Reset to return to standby mode.  
• The registered name is automatically cleared when you clear the fax/telephone number.  
Coded Speed Dialling  
Registering Numbers for Coded Speed Dialling  
1
Press Menu.  
2
Use or  
to select TEL REGISTRATION.  
to select CODED SPEED DIAL.  
to select a coded speed dialling code (00 to  
MENU  
4.TEL REGISTRATION  
Ex:  
3
4
5
6
Press OK.  
Use or  
Press OK.  
TEL REGISTRATION  
1.1-TOUCH SPD DIAL  
TEL REGISTRATION  
2.CODED SPEED DIAL  
CODED SPEED DIAL  
00=  
2131 1250  
Ex:  
Ex:  
Use  
99).  
or  
CODED SPEED DIAL  
02=  
• If a coded speed dialling code has already been registered, the number registered under that code appears.  
• If a group is already registered under a coded speed dialling code, GROUP DIAL appears.  
• You can also select a code by pressing Coded Dial and then entering a two-digit code with the numeric  
buttons.  
7
Press OK twice.  
CODED SPEED DIAL  
1.TELEPHONE NUMBER  
TELEPHONE NUMBER  
TEL=  
3-4  
 
3
8
Use the numeric buttons to enter the fax/telephone number  
you want to register (max. 120 digits, including spaces and  
pauses).  
TELEPHONE NUMBER  
TEL=1 49 39 25 25  
Ex:  
• Use  
dialling.  
• Press Redial/Pause to enter a pause.  
• If you make a mistake, press  
entered.  
to enter a space and move the cursor to the next digit. Spaces are optional and are ignored during  
to delete the last number or press and hold  
to delete all numbers you  
9
Press OK twice.  
TELEPHONE NUMBER  
DATA ENTRY OK  
CODED SPEED DIAL  
2.NAME  
NAME  
:A  
:A  
3
10 Use the numeric buttons to enter the name that goes with  
the number (max. 16 characters, including spaces).  
• If you do not want to register a name, ignore this step.  
• If you are unsure how to enter characters, p. 2-1.  
NAME  
Canon FRANCE  
Ex:  
11 Press OK.  
NAME  
:A  
DATA ENTRY OK  
Ex:  
Ex:  
CODED SPEED DIAL  
03=  
516p488 6700  
12 To continue registering other coded speed dialling codes, repeat the procedure from step 6.  
-or-  
Press Stop/Reset to return to standby mode.  
• You can print the CODED SPEED DIAL LIST showing all the numbers and names registered for coded speed  
dialling (p. 3-9). Keep this list near your machine for easy reference when dialling.  
Changing/Deleting a Coded Speed Dialling Entry  
1
2
Follow steps 1 to 5 of “Registering Numbers for Coded Speed Dialling”. (p. 3-4)  
Use or to select the coded speed dialling code  
CODED SPEED DIAL  
assigned to the entry you want to change or delete.  
• You can also select the code by pressing Coded Dial and then  
entering the two-digit code with the numeric buttons.  
32=  
81 773 3115  
Ex:  
Ex:  
3
Press OK twice.  
CODED SPEED DIAL  
1.TELEPHONE NUMBER  
TELEPHONE NUMBER  
TEL=81 773 3115  
3-5  
 
To Change a Coded Speed Dialling Entry:  
Use to delete the previous entry, then re-enter the fax/  
4
5
TELEPHONE NUMBER  
TEL=81 773 3137  
telephone number.  
Ex:  
• If you do not want to change the fax/telephone number, ignore this step.  
• Use to enter a space and move the cursor to the next digit. Spaces are optional and are ignored during  
dialling.  
• Press Redial/Pause to enter a pause.  
• Press and hold  
to delete all numbers you entered.  
Press OK twice.  
TELEPHONE NUMBER  
DATA ENTRY OK  
CODED SPEED DIAL  
2.NAME  
NAME  
:A  
:A  
Canon UC  
Ex:  
Ex:  
6
7
Press and hold  
enter the name.  
to delete the previous entry, then re-  
NAME  
Canon UK  
• If you do not want to change the name, ignore this step.  
• If you are unsure how to enter characters, p. 2-1.  
Press OK.  
NAME  
DATA ENTRY OK  
:A  
Ex:  
Ex:  
CODED SPEED DIAL  
33=  
8
Press Stop/Reset to return to standby mode.  
To Delete a Coded Speed Dialling Entry:  
4
5
Press and hold  
to delete the fax/telephone number.  
TELEPHONE NUMBER  
TEL=  
Press OK.  
TELEPHONE NUMBER  
ERASING END  
CODED SPEED DIAL  
2.NAME  
6
Press Stop/Reset to return to standby mode.  
• The registered name is automatically cleared when you clear  
the fax/telephone number.  
3-6  
 
3
Group Dialling  
Creating Groups  
1
2
Press Menu.  
Use or  
to select TEL REGISTRATION.  
MENU  
4.TEL REGISTRATION  
Ex:  
3
4
5
6
Press OK.  
Use or  
Press OK.  
TEL REGISTRATION  
1.1-TOUCH SPD DIAL  
to select GROUP DIAL.  
TEL REGUSTRATION  
3.GROUP DIAL  
3
GROUP DIAL  
01=1-TOUCH SPD DIAL  
Ex:  
Select a one-touch speed dialling button or coded speed  
dialling code under which you want to register the group.  
• If you wish to register a group under a button or code already  
registered for speed dialling, or you want to re-enter a group, you  
must delete the previous information first. (pp. 3-3, 3-5)  
To register a group under a one-touch speed dialling button:  
Use or to select the button under which you want to  
GROUP DIAL  
03=  
register the group (01 to 09).  
• If a one-touch speed dialling button has already been registered,  
1-TOUCH SPD DIAL or GROUP DIAL appears.  
Ex:  
To register a group under a coded speed dialling code:  
Press Coded Dial, then use the numeric buttons to enter  
the code under which you want to register the group (00 to  
99).  
GROUP DIAL  
21=  
Ex:  
• If a coded speed dialling code has already been registered,  
CODED SPEED DIAL or GROUP DIAL appears.  
7
Press OK twice.  
GROUP DIAL  
1.TELEPHONE NUMBER  
TEL=  
3-7  
 
8
Enter the one-touch and/or coded speed dialling numbers you want to register in the group.  
• You cannot register numbers in groups that have not been registered for speed dialling.  
• You can review the numbers registered under the group by pressing  
or  
.
- If you want to delete one of these numbers from the group, press and hold  
displayed).  
(ERASING END is  
- If you want to delete all numbers in the group, press and hold until all numbers are deleted. Deleting all  
numbers will cancel the group. (The registered names are automatically cleared when you cancel a group.)  
- If you want to add a number to the group, press the one-touch speed dialling button or the coded speed  
dialling code to which the number is assigned.  
• You can cancel registering numbers and return to standby mode by pressing the Stop/Reset anytime before  
pressing OK in step 9.  
To enter a destination registered for one-touch speed dialling:  
Press the one-touch speed dialling button assigned to each  
number you want to register in the group. Repeat for other  
buttons.  
TEL=  
2 50921  
04 Canon ITALIA  
Ex:  
To enter a destination registered for coded speed dialling:  
Press Coded Dial, then use the numeric buttons to enter  
TEL=  
1 49 39 25 25  
the two-digit code assigned to the number you want to  
02 Canon FRANCE  
Ex:  
register in the group. Repeat for other codes.  
9
Press OK twice.  
GROUP DIAL  
2.NAME  
NAME  
:A  
:1  
10 Use the numeric buttons to enter a name for the group  
(max. 16 characters, including spaces).  
NAME  
Canon GROUP 2  
Ex:  
• If you do not want to register a name, ignore this step.  
• If you are unsure how to enter characters, p. 2-1.  
11 Press OK.  
NAME  
:1  
DATA ENTRY OK  
Ex:  
Ex:  
GROUP DIAL  
04=1-TOUCH SPD DIAL  
12 To continue registering other groups, repeat the procedure  
from step 6.  
-or-  
Press Stop/Reset to return to standby mode.  
• You can print the GROUP DIAL LIST showing all the numbers and names registered for group dialling (p. 3-9).  
Keep this list near your machine for easy reference when dialling.  
3-8  
 
3
Speed Dialling Lists  
You can print lists of fax/telephone numbers registered for speed dialling. Keep these lists near your machine  
so you can refer to them when dialling.  
Printing Speed Dialling Lists  
1
2
Press Menu.  
Use or  
to select REPORTS/LISTS.  
to select SPEED DIAL LIST.  
to select the list you want to print.  
MENU  
3.REPORTS/LISTS  
Ex:  
3
4
5
6
Press OK.  
Use or  
Press OK.  
Use or  
REPORTS/LISTS  
1.ACTIVITY REPORT  
REPORTS/LISTS  
2.SPEED DIAL LIST  
3
SPEED DIAL LIST  
1.1-TOUCH LIST  
SPEED DIAL LIST  
2.CODED DIAL LIST  
• You can select from the following:  
-1-TOUCH LIST  
Ex:  
-CODED DIAL LIST  
-GROUP DIAL LIST  
7
Press OK.  
SORTED OUTPUT  
• If you selected 1-TOUCH LIST or CODED DIAL LIST  
above, select in what order you want the destinations to be  
printed:  
YES=( )  
NO=(#)  
Press to print the list with the names of the destinations in  
alphabetical order.  
-or-  
Press to print the list in code or button order.  
• The machine prints the list.  
3-9  
 
Samples of the lists are shown below:  
1-TOUCH SPD DIAL LIST  
27/12 2002 17:02 FAX 123 4567  
CANON  
001  
27/12 2002 17:03 FAX 123 4567  
************************************************  
*** 1-TOUCH SPD DIAL LIST ***  
CANON  
001  
NO.  
[
[
[
[
[
01]  
03]  
04]  
06]  
09]  
905 7  
GROUP  
2 509  
1 432  
2 887  
************************************************  
NO.  
09]  
CONNECTION TEL  
CONNECTION ID  
[
[
[
[
[
2 887 0166  
905 795 1111  
GROUP DIAL  
2 50921  
Canon AUSTRALIA  
01]  
03]  
04]  
06]  
Canon CANADA  
Canon GROUP 2  
Canon ITALIA  
1 432 2060  
Canon OPTICS  
UNSORTED LIST: DESTINATIONS LISTED  
IN BUTTON ORDER.  
SORTED LIST: DESTINATIONS LISTED IN  
ALPHABETICAL ORDER.  
CODED SPEED DIAL LIST  
27/12 2002 17:04 FAX 123 4567  
CANON  
001  
27/12 2002 17:05 FAX 123 4567  
***********************************************  
*** CODED SPEED DIAL LIST ***  
CANON  
001  
NO.  
00]  
[
[
[
[
[
2131  
***********************************************  
02]  
03]  
21]  
32]  
1 49 3  
516p4  
GROUP  
81 77  
NO.  
00]  
CONNECTION TEL  
CONNECTION ID  
Canon DEUTSCH.  
[
[
[
[
[
2131 1250  
02]  
21]  
03]  
32]  
1 49 39 25 25  
GROUP DIAL  
516p488 6700  
81 773 3173  
Canon FRANCE  
Canon GROUP 1  
Canon U.S.A.  
Canon UK  
UNSORTED LIST: DESTINATIONS LISTED  
IN BUTTON ORDER.  
SORTED LIST: DESTINATIONS LISTED IN  
ALPHABETICAL ORDER.  
GROUP DIAL LIST  
27/12 2002 17:06 FAX 123 4567  
CANON  
001  
********************************************  
*** GROUP DIAL LIST ***  
********************************************  
[
[
03] Canon GROUP 2  
21] Canon GROUP 1  
[
04] 2 50921  
Canon ITALIA  
Canon DEUTSCH.  
Canon FRANCE  
Canon UK  
[
[
[
00] 2131 1250  
02] 1 49 39 25 25  
32] 81 773 3173  
[
[
01] 905 795 1111  
03] 516p488 6700  
Canon CANADA  
Canon U.S.A.  
3-10  
 
Chapter 4  
Sending Faxes  
Preparing to Send a Fax  
Documents You Can Fax  
For information on the types of documents you can fax, their requirements, and details on loading documents,  
Reference Guide.  
Adjusting the Quality of Your Faxes  
Canon’s Ultra High Quality (UHQ) imaging technology enables you to send documents that are very close  
to the quality of the original. The machine allows you to send a document in colour or black & white, and to  
adjust the resolution and contrast to best suit your particular document.  
• Please note that you cannot change settings while your machine is scanning a document.  
4
Setting Colour or Black & White Transmission  
Your machine can send faxes in black & white. It can also send faxes in colour to fax machines with colour  
capability. Before sending a document, you need to adjust whether the document will be sent in colour, or in  
black & white only.  
Colour/B&W Button and Light  
Press Colour/B&W to switch between colour mode and black & white mode. When the machine is in  
colour mode, the Colour/B&W light is turned on. When the machine is in black & white mode, the light is  
turned off.  
Colour mode  
Black & White mode  
Scan  
Scan  
Colour /B&W  
Colour /B&W  
01  
02  
01  
02  
Redial/Pause  
Redial/Pause  
05  
06  
05  
06  
Notice for Colour Faxing  
If you attempt to send a colour document to a fax machine that does not support colour faxing, the document  
will not be sent and the LCD will display TRY AGAIN IN B&W. Try sending again in black & white.  
Alternatively, you can enable the COLOUR DIRECT TX setting (p. 9-6) that converts colour faxes to  
black & white if the other party’s fax machine does not support colour faxing, thus enabling you to send  
colour documents to any fax machine without an error occurring.  
• When a transmission is over or cancelled, the setting automatically reverts to black & white.  
4-1  
 
Setting the Scanning Resolution  
Resolution is a measure of the fineness or clarity of a printout. Low resolutions may cause text and graphics  
to have a jagged appearance, while higher resolutions provide smoother curves and lines, crisp text and  
graphics, and a better match to traditional typeface designs.  
• The higher the resolution, the higher the output quality, but the slower the scanning and transmission speed.  
1
2
Press Image Quality.  
FAX RESOLUTION  
B&W STANDARD  
Ex:  
Ex:  
(black & white mode)  
FAX RESOLUTION  
COLOUR STANDARD  
(colour mode)  
Use  
or  
to select the resolution.  
• In black & white mode, you can select from the following:  
- B&W STANDARD  
Suitable for most text-only documents.  
- B&W FINE  
Suitable for fine-print documents.  
- B&W PHOTO  
Suitable for documents that contain images such as photos. With this setting, areas of the document that  
contain photos are automatically scanned with 64 levels of grey, rather than just two (black & white).  
• In colour mode, you can select from the following:  
- COLOUR STANDARD  
Suitable for normal colour documents.  
- COLOUR FINE  
Suitable for fine colour documents.  
3
Press OK.  
27/12 2002 FRI 15:30  
FaxOnly  
FINE  
Ex:  
Setting the Scanning Contrast  
Contrast is the difference in brightness between the lightest and darkest parts of a printed document. You can  
select from three levels of scanning contrast the machine uses to send faxes. Select according to how light or  
dark/deep the document is.  
• You can also set the scanning contrast for sending from the MultiPASS Suite. (MultiPASS Suite User’s Guide)  
1
2
Press Contrast.  
SCAN CONTRAST  
-LT  
DK+  
Ex:  
Ex:  
Use  
or  
to select SCAN CONTRAST. For a lighter  
SCAN CONTRAST  
-LT DK+  
scanning contrast, press . For a darker or deeper  
scanning contrast, press  
.
3
Press OK.  
4-2  
 
4
Dialling Methods  
There are several ways of dialling the number of the party you want to send to. They are as follows:  
When the Fax Number is Not Registered in the Machine  
• Regular Dialling  
When the Fax Number is Registered in the Machine  
• One-Touch Speed Dialling  
• Coded Speed Dialling  
• Group Dialling  
• By registering numbers for speed dialling, you can use the sequential broadcasting feature. (p. 4-11)  
• If you are unsure of the registered fax numbers, check the destination labels, or print each list and check the numbers.  
(Printing Speed Dialling Lists, p. 3-9)  
• For details on registering a fax number for speed dialling, Chapter 3.  
When You Dial from Your PC  
• PC Dialling  
Regular Dialling  
4
Dial a fax number by using the numeric buttons, just like dialling a telephone number.  
Ex:  
~
9
0
5
9
5
1
1
1
1
7
y  
Fax  
Scan  
Colour /B&W  
In Use/ Memory  
Alarm  
Enlarge/  
Reduce  
ON/OFF  
Resume  
ABC  
DEF  
01  
02  
03  
04  
1
4
2
5
8
0
3
6
9
Paper Select  
Contrast  
Redial/Pause  
Coded Dial  
GHI  
JKL  
MNO  
05  
06  
07  
08  
Menu  
D.T. Polling  
R
OK  
PQRS  
TUV  
WXYZ  
09  
7
Image Quality  
Hook  
T
Ä Press Start.  
TEL=  
9057951111  
Ex:  
• If you enter the wrong number, press Stop/Reset or use  
number.  
to delete the number, then enter the correct  
4-3  
 
One-Touch Speed Dialling  
Dial a fax number by pressing the one-touch speed dialling button (01 to 09) to which the number is assigned.  
Ex:  
1
01  
Copy  
Fax  
Scan  
Colour /B&W  
In Use/ Memory  
Alarm  
Enlarge/  
Reduce  
ON/OFF  
Resume  
ABC  
DEF  
01  
02  
03  
04  
1
4
2
5
8
0
3
6
9
Paper Select  
Contrast  
Redial/Pause  
Coded Dial  
GHI  
JKL  
MNO  
05  
06  
07  
08  
Menu  
D.T. Polling  
R
OK  
PQRS  
TUV  
WXYZ  
09  
7
Image Quality  
Hook  
T
TEL=  
905 795 1111  
01 Canon CANADA  
Ex:  
• The number registered under that one-touch speed dialling button (01-09) is displayed.  
• If you press the wrong button, press Stop/Reset, then press the correct button.  
NO TEL # appears if no fax number is assigned to the one-touch speed dialling button you pressed.  
Coded Speed Dialling  
Dial a fax number by pressing Coded Dial followed by the two-digit code (00 to 99) to which the number is  
assigned.  
Ex:  
1
Coded Dial  
2
0
2
Co
Fax  
Sn  
Colour /B&W  
In Use/ Memory  
Alarm  
Enlarge/  
ON/OFF  
Resume  
Reduce  
Paper Select  
Contrast  
ABC  
DEF  
01  
02  
03  
04  
1
4
2
5
8
0
3
6
9
Redial/Pause  
Coded Dial  
GHI  
JKL  
MNO  
05  
06  
07  
08  
Menu  
D.T. Polling  
R
OK  
PQRS  
TUV  
WXYZ  
09  
7
Image Quality  
Hook  
T
TEL=  
1 49 39 25 25  
02 Canon FRANCE  
Ex:  
• The number registered under that coded speed dialling code is displayed.  
• If you enter the wrong code, press Stop/Reset. Then press Coded Dial and enter the correct code.  
NO TEL # appears if no fax number is assigned to the coded speed dialling code you entered.  
4-4  
 
4
Group Dialling  
Dial a group of fax numbers registered under a one-touch speed dialling button or coded speed dialling code.  
To enter a group registered under a one-touch speed dialling button:  
Press the one-touch speed dialling button assigned to the group you wish to fax. (p. 4-4)  
TEL=GROUP DIAL  
03 Canon GROUP 2  
Ex:  
• The name of the group is displayed.  
• If you press the wrong button, press Stop/Reset, then press the correct button.  
NO TEL # appears if no fax number is assigned to the one-touch speed dialling button you pressed.  
To enter a group registered under a coded speed dialling code:  
Press Coded Dial, then use the numeric buttons to enter the two-digit code assigned to the group you wish to  
fax. (p. 4-4)  
TEL=GROUP DIAL  
21 Canon GROUP 1  
4
Ex:  
• The name of the group is displayed.  
• If you enter the wrong code, press Stop/Reset. Then press Coded Dial and enter the correct code.  
NO TEL # appears if no fax number is assigned to the coded speed dialling code you entered.  
PC Dialling  
Dial a fax number from your PC using the MultiPASS Suite. (MultiPASS Suite User’s Guide)  
4-5  
 
Sending Methods  
This section describes the methods and advantages of the two main sending methods: Memory sending and  
manual sending via the handset.  
Memory Sending  
Memory sending is a quick and easy way to send a document. As the first page of a multipage document is  
being scanned into the machine’s memory, the machine begins calling the other party and transmitting the  
information even as the remaining pages are being scanned.  
Since the machine is multitasking, you can perform other operations while the machine is sending a fax.  
The machine has enough memory to store up to approximately 270 pages* (fewer if the document contains  
many graphics or particularly dense text).  
* Based on Canon FAX Standard Chart No. 1, standard mode.  
Memory Sending Using the ADF  
1
2
Press Fax to set Fax Mode.  
27/12 2002 FRI 15:30  
FaxOnly  
STANDARD  
Ex:  
Ex:  
Prepare the document and load it into the ADF.  
(Reference Guide)  
MEMORY USED  
0%  
• For colour sending, press Colour/B&W to turn on its light.  
(p. 4-1)  
(Currently used memory)  
• To adjust the resolution and contrast, p. 4-2.  
DOCUMENT READY  
(Standby to scan)  
3
4
Dial the other party’s fax number.  
• For dialling methods, p. 4-3.  
TEL=  
9057951111  
Ex:  
• If you enter the wrong number, press Stop/Reset, then enter  
the correct number.  
• If you must first dial a digit to get an outside line (“9”, for  
example), add a pause after that digit by pressing Redial/  
Pause.  
Press Start to begin scanning for sending.  
• When you use speed dialling, scanning starts automatically  
after a few seconds if the TIME OUT setting is on. (p. 9-5)  
• To cancel sending once dialling has started, press Stop/Reset  
then . (p. 4-9)  
• You can scan a document up to 1 metre long.  
• You can scan up to 30 different documents for memory sending.  
• When an error occurs during sending, the document is automatically deleted from memory, even if it was not sent  
completely.  
• If you send a colour document to a fax machine that does not support colour faxing, or TRY AGAIN IN B&W  
displays in the LCD, p. 4-1.  
4-6  
 
4
Memory Sending Using the Platen Glass  
• When documents are loaded into the ADF, the machine will scan documents not on the platen glass but in the ADF.  
You need to remove documents from the ADF in advance.  
1
2
Press Fax to set Fax Mode.  
27/12 2002 FRI 15:30  
FaxOnly  
STANDARD  
Ex:  
Prepare the document and place it on the platen glass.  
(Reference Guide)  
• For colour sending, press Colour/B&W to turn on its light.  
(p. 4-1)  
• To adjust the resolution and contrast, p. 4-2.  
3
Dial the other party’s fax number.  
• For dialling methods, p. 4-3.  
• If you enter the wrong number, press Stop/Reset, then enter  
the correct number.  
TEL=  
9057951111  
Ex:  
• If you must first dial a digit to get an outside line (“9”, for  
example), add a pause after that digit by pressing Redial/  
Pause.  
4
4
5
Press Start to begin scanning.  
NEXT PAGE  
:START  
• When you use speed dialling, scanning starts automatically  
after a few seconds if the TIME OUT setting is on. (p. 9-5)  
• If you want to scan other documents, set the next document on  
the platen glass and press Start.  
END SCANNING:OK  
Press OK to send.  
• To cancel sending after dialling has started, press Stop/Reset  
then . (p. 4-9)  
• You can scan up to 30 different documents for memory sending.  
• When an error occurs during sending, the document is automatically deleted from memory, even if it was not sent  
completely.  
• If you send a colour document to a fax machine that does not support colour faxing, or TRY AGAIN IN B&W  
displays in the LCD, p. 4-1.  
4-7  
 
Manual Sending Via the Handset  
Manual sending via the handset allows you to talk to the other party before sending a document. This method  
is useful if the other party must manually set their fax machine to receive before they can receive a fax.  
• For this mode, you need to connect a telephone to your machine. (Quick Start Guide)  
• In this mode, sending from the platen glass is unavailable.  
1
2
Press Fax to set Fax Mode.  
27/12 2002 FRI 15:30  
FaxOnly  
STANDARD  
Ex:  
Ex:  
Prepare the document and load it into the ADF.  
(Reference Guide)  
MEMORY USED  
0%  
• For colour sending, press Colour/B&W to turn on its light.  
(p. 4-1)  
(Currently used memory)  
• To adjust the resolution and contrast, p. 4-2.  
DOCUMENT READY  
(Standby to scan)  
3
4
Press Hook.  
TEL=  
• You can also lift the handset instead of pressing Hook.  
Dial the other party’s fax number.  
• For dialling methods, p. 4-3.  
• If you make a mistake during dialling, press Hook and start  
again from step 3.  
TEL=  
9057951111  
Ex:  
5
When you hear the other party answer the call, pick up the handset to start talking.  
• If you pressed Hook in step 3 instead of lifting the handset, you will hear the other party’s voice but they  
will not be able to hear you through the speaker. Pick up the handset to talk to the other party.  
• If you hear a high-pitched signal instead of the other party’s voice, press Start. If you picked up the handset  
to dial, press Start and hang up the handset. The machine will begin sending the document.  
6
7
When you are ready to send the document, ask the other party to press the start button on their fax  
machine.  
When you hear the high-pitched signal of the other party’s fax machine, press Start on the  
machine and then hang up the handset.  
• The machine begins sending the document.  
• Be sure to hang up the handset after you press Start on the machine; otherwise the call will be disconnected.  
• The machine will beep if the handset is not hung up properly. Make sure the handset is seated properly in its cradle.  
If you do not want the machine to beep, disable the OFFHOOK ALARM setting. (p. 9-4)  
• If you send a colour document to a fax machine that does not support colour faxing, or TRY AGAIN IN B&W  
displays in the LCD, p. 4-1.  
4-8  
 
4
Cancelling Sending  
Cancelling Memory Sending  
Using the ADF  
While a document is scanning:  
1
Press Stop/Reset.  
• The transmission is cancelled.  
• The machine prints an ERROR TX REPORT. (p. 7-3)  
• When a document remains in the ADF, remove the other documents from the ADF, and then press Resume. The  
document remaining in the ADF will be ejected automatically.  
After scanning is completed:  
1
2
Press Stop/Reset.  
CANCEL?  
YES=( )  
• The machine asks you to confirm that you want to cancel  
NO=(#)  
Ex:  
4
sending.  
Press  
to cancel sending.  
• If you change your mind and want to continue sending, press  
• To cancel transmission of a document waiting to be sent, you  
will have to delete it from memory. (p. 4-15)  
.
• The machine prints an ERROR TX REPORT. (p. 7-3)  
Using the Platen Glass  
1
Press Stop/Reset.  
• The transmission is cancelled.  
• If dialling had begun, the machine prints an ERROR TX  
REPORT. (p. 7-3)  
Cancelling Manual Sending Via the Handset  
Refer to “Using the platen glass” above.  
4-9  
 
Redialling When the Line is Busy  
There are two methods of redialling: Manual redialling and Automatic redialling. This section explains these  
two methods.  
Manual Redialling  
Press Redial/Pause to dial the last number you dialled with the numeric buttons. (This starts redialling  
regardless of whether automatic redialling is enabled.)  
Cancelling Manual Redialling  
To cancel manual redialling, press Stop/Reset.  
Automatic Redialling  
The fax automatically redials after the first attempt at sending fails (e.g., the line is busy).  
The number of redialling attempts and the time interval between attempts can be adjusted by changing the  
settings in the AUTO REDIAL setting. Automatic redialling can also be set off and on. (p. 9-5)  
If all attempts are unsuccessful, the machine cancels the transmission and prints an ERROR TX REPORT.  
(p. 7-3)  
• You can also set the automatic redialling feature from the MultiPASS Suite. (MultiPASS Suite User’s Guide)  
When automatic redialling is in use, the LCD alternately displays AUTO REDIAL and the transaction number  
(TX/RX NO.) while it is waiting to redial.  
Cancelling Automatic Redialling  
• If you want to cancel a transmission while the machine is waiting to redial, you will have to delete the document from  
memory. (p. 4-15)  
1
Wait until the machine begins redialling.  
27/12 2002 FRI 15:30  
DIALLING  
Ex:  
Ex:  
27/12 2002 FRI 15:30  
20 545 8545  
2
3
Press Stop/Reset.  
CANCEL?  
YES=( )  
• The machine asks you to confirm that you want to cancel.  
NO=(#)  
Press  
to cancel redialling.  
• If you change your mind and want to continue redialling, press  
.
• The machine prints an ERROR TX REPORT. (p. 7-3)  
4-10  
 
4
Sequential Broadcasting  
Sending a Document to More Than One Destination  
This feature allows you to scan a document once and send it to several destinations. You can send the  
document to a maximum of 110 destinations using a combination of the following dialling methods:  
• One-touch speed dialling: up to 9 destinations  
• Coded speed dialling: up to 100 destinations  
• Regular dialling (using the numeric buttons): one destination  
You can enter the destinations in any order. (Be sure to press OK after your entry with the numeric buttons.)  
• If you frequently send documents to the same group of destinations, you can group them and register these numbers  
for group dialling. You can register up to 108 fax numbers with group dialling and send the same document to these  
numbers at the press of one or three buttons. (p. 3-7)  
1
2
Press Fax to set Fax Mode.  
27/12 2002 FRI 15:30  
FaxOnly  
STANDARD  
Ex:  
Ex:  
Prepare the document and place it on the platen glass or  
load it into the ADF.  
MEMORY USED  
0%  
4
• If you use the platen glass, the LCD displays the standby mode.  
• For colour sending, press Colour/B&W to turn on its light.  
(p. 4-1)  
(Currently used memory)  
DOCUMENT READY  
• To adjust the resolution and contrast, p. 4-2.  
(Standby to scan)  
3
Enter up to 110 fax numbers using any of the following  
methods:  
One-touch speed dialling:  
Press the desired one-touch speed dialling button(s).  
TEL=  
2 50921  
04 Canon ITALIA  
Ex:  
Ex:  
Coded speed dialling:  
Press Coded Dial, then use the numeric buttons to enter the  
two-digit code. Repeat for other codes.  
TEL=  
02 Canon FRANCE  
1 49 39 25 25  
Regular dialling:  
Use the numeric buttons to enter the fax number, then press OK.  
TEL=  
9057951111  
Ex:  
• If you enter an incorrect destination, press and hold  
to delete it.  
• You must enter the second fax number within five seconds of entering the first one. All subsequent fax numbers must  
be entered within 10 seconds. If you wait longer than these times, the machine automatically begins scanning the  
document for sending. If you prefer the machine not to do this, disable the TIME OUT setting. (p. 9-5)  
• If you want to review the numbers you entered, use  
or  
to scroll through the numbers.  
4-11  
 
4
Press Start to begin scanning for sending, or wait a few seconds for the machine to begin scanning  
automatically.  
• The machine will first send the document to the one-touch speed dialling destinations, then the coded speed  
dialling destinations, and finally to the destination dialled using regular dialling.  
• If you prefer the machine never to scan a document automatically after a few seconds, disable the TIME OUT  
setting. (p. 9-5)  
• To cancel sending, press Stop/Reset then . Sending to all destinations you specified in step 3 will be  
cancelled (you cannot cancel only one destination), and the machine will print a MULTI TX/RX REPORT.  
(p. 7-4)  
• If a number is busy, the machine will continue sending to the other destinations and then redial the number that was  
busy.  
• If the machine’s memory becomes full while scanning your document, MEMORY FULL will appear in the LCD. If  
this happens, remove the other documents from the ADF, and then press Resume. The document remaining in the  
ADF will be ejected automatically. Divide the documents into several sections and send each section separately.  
• If you send a colour document to a fax machine that does not support colour faxing, or TRY AGAIN IN B&W  
displays in the LCD, p. 4-1.  
4-12  
 
4
Delayed Sending  
You can use your machine to send faxes at a preset time. This feature is called Delayed sending or Timer  
sending. By using this feature, you can take advantage of lower long distance rates at night, for example.  
• You can only set this feature from the MultiPASS Suite. (MultiPASS Suite User’s Guide)  
• To use this feature, your PC must be turned on and connected to the machine.  
• You can perform other tasks even when you have set the machine for delayed sending.  
Documents Stored in Memory  
• If there are no documents stored in memory, the machine will return to standby mode when you select MEMORY  
REFERENCE.  
Printing a List of Documents in Memory  
The machine can print a list of documents stored in memory, along with the transaction number (TXRX NO.)  
of each document.  
1
2
Press Menu.  
Use or  
4
to select MEMORY REFERENCE.  
MENU  
2.MEMORY REFERENCE  
Ex:  
3
Press OK twice.  
• The machine prints the DOC. MEMORY LIST.  
MEMORY REFERENCE  
1.DOC. MEMORY LIST  
PRINTING REPORT  
• Alternatively, you can select DOC. MEMORY LIST in the REPORTS/LISTS menu. (pp. 9-2, 9-3)  
• Once you know the transaction number of a document stored in memory, you can print it or delete it. These  
procedures are described later in this chapter.  
27/12 2002 17:15 FAX 123 4567  
CANON  
001  
**************************************  
*** DOC. MEMORY LIST  
***  
**************************************  
TX/RX NO  
0046  
MODE  
TRANSMIT  
CONNECTION TEL/ID  
PGS.  
SET TIME  
27/12 16:30  
[
[
[
[
[
01] Canon TOKYO  
04] Canon ITALIA  
3
2
1
0047  
TRANSMIT  
B’CAST  
COL  
27/12 16:37  
27/12 16:42  
0048  
01] Canon CANADA  
02] Canon FRANCE  
03] Canon GROUP 2  
0049  
B’CAST  
1
27/12 16:55  
4-13  
 
Printing a Document in Memory  
1
2
Press Menu.  
Use or  
to select MEMORY REFERENCE.  
MENU  
2.MEMORY REFERENCE  
Ex:  
3
4
5
6
Press OK.  
Use or  
Press OK.  
Use or  
MEMORY REFERENCE  
1.DOC. MEMORY LIST  
to select PRINT DOCUMENT.  
MEMORY REFERENCE  
2.PRINT DOCUMENT  
PRINT DOCUMENT  
TX/RX NO.  
5001  
5003  
Ex:  
Ex:  
to select the transaction number (TX/RX  
PRINT DOCUMENT  
TX/RX NO.  
NO.) of the document you want to print.  
• If you want to confirm the details of a document displayed in the  
LCD, p. 4-15.  
7
8
Press OK.  
1ST PG ONLY?  
YES=( )  
NO=(#)  
Press  
to print the first page only, or press to print all  
pages of the document.  
• The machine prints the document.  
9
To continue printing other documents in memory, repeat  
the procedure from step 6.  
-or-  
Press Stop/Reset to return to standby mode.  
4-14  
 
4
Deleting a Document from Memory  
1
2
Press Menu.  
Use or  
to select MEMORY REFERENCE.  
MENU  
2.MEMORY REFERENCE  
Ex:  
3
4
5
6
Press OK.  
Use or  
Press OK.  
Use or  
MEMORY REFERENCE  
1.DOC. MEMORY LIST  
to select DELETE DOCUMENT.  
MEMORY REFERENCE  
3.DELETE DOCUMENT  
DELETE DOCUMENT  
TX/RX NO.  
5001  
5004  
Ex:  
Ex:  
to select the transaction number (TX/RX  
DELETE DOCUMENT  
TX/RX NO.  
NO.) of the document you want to delete.  
• If you want to confirm the details of a document displayed in the  
LCD, below.  
4
7
8
Press OK.  
OK TO DELETE?  
• The machine asks you to confirm that you want to delete the  
document.  
YES=( )  
NO=(#)  
Press  
to delete the document.  
• If you change your mind and want to keep the document in  
memory, press  
.
• The machine deletes the document.  
9
To continue deleting other documents in memory, repeat  
the procedure from step 6.  
-or-  
Press Stop/Reset to return to standby mode.  
Checking a Document’s Details  
Before you print or delete a document in memory, you can check the details of the document.  
PRINT DOCUMENT  
TX/RX NO.  
5001  
Ex:  
• The transaction number (TX/RX NO.) means the following:  
- 0001 to 4999: A sent document  
- 5001 to 9999: A received document  
• The marks before the transaction number (TX/RX NO.) mean the following:  
- (No mark): Black & white document  
-
-
: Colour document  
: Black & white document being sent or printed  
- &: Colour document being sent or printed.  
• Use or to display details of the transaction (destination, for example).  
• If you are unsure of the transaction number (TX/RX NO.), print the DOC. MEMORY LIST. (p. 4-13)  
4-15  
 
4-16  
 
Chapter 5  
Receiving Faxes  
Your machine automatically receives faxes in colour from fax machines with colour capability. When  
receiving a fax, the machine detects if the incoming fax is a colour or black & white transaction and prints the  
fax accordingly.  
Different Ways to Receive a Fax  
The machine provides you with several modes for receiving faxes. Once you have decided which mode is  
suitable for your needs, set the mode as described in the Quick Start Guide. You can change the mode when  
the machine is in standby mode. To determine which mode best suits your requirements, refer to the table  
below:  
Receive Mode Main Use  
Operation  
Requirements  
FAX ONLY  
MODE*  
Fax  
Machine answers all calls as fax calls. Separate telephone line for fax use  
It receives faxes automatically and  
disconnects voice calls.  
only.  
5
MANUAL MODE Tel  
Machine rings for every call, whether Telephone connected to the  
a fax call or a voice call. For a fax  
call, you have to manually activate  
reception of the fax.  
machine.  
ANS.MACHINE Fax/Tel  
MODE  
Receives faxes automatically and  
routes voice calls to the answering  
machine.  
Answering machine connected to  
the machine. (Quick Start  
Guide)  
FAX/TEL  
AUTO SW  
Fax/Tel  
PC Fax  
Automatically switches between fax Telephone connected to the  
calls and voice calls. Receives faxes  
automatically and rings for voice  
calls. To set the details, p. 5-2.  
machine.  
MultiPASS  
Suite  
Directs faxes to your PC.  
PC connected to the machine and  
MultiPASS Suite installed.  
(→ MultiPASS Suite User’s Guide)  
* Factory default setting  
You can confirm which receive mode is set by checking the standby display. The receive mode is displayed  
in the lower left of the LCD.  
27/12 2002 FRI 15:30  
FaxOnly  
STANDARD  
Ex:  
5-1  
 
Setting the Options for FAX/TEL AUTO SW  
If you set FAX/TEL AUTO SW, you can control precisely how the machine handles incoming calls by  
adjusting the following settings:  
• Adjust the time the machine takes to check whether a call is from a fax machine or a telephone (RING  
START TIME setting).  
• Adjust the length of time the machine rings when the call is a voice call (F/T RING TIME setting).  
• Set whether the machine switches to receive mode after the ring time set in F/T RING TIME has elapsed  
(DEFAULT ACTION setting).  
• You can also set these options from the MultiPASS Suite. (MultiPASS Suite User’s Guide)  
• The default settings and selectable settings vary depending on the current country selection.  
What Happens When FAX/TEL AUTO SW is Selected  
Type of call  
Telephone  
Fax  
Fax  
Sending document  
manually  
Sending document  
automatically  
Telephone charges  
begin for the caller.  
The machine answers without ringing.  
The machine listens for the fax tone.  
The fax tone  
is detected.  
The document is  
received automatically.  
RING START TIME  
The fax tone is  
detected and the  
machine switches to  
receive mode.  
The fax tone is not detected.  
Pick up the handset  
to talk.  
The machine starts ringing.  
F/T RING TIME  
If you don’t pick up the handset.  
DEFAULT ACTION  
Choose between:  
DISCONNECT  
RECEIVE and DISCONNECT.  
The machine  
disconnects the call.  
RECEIVE  
Not all fax machines are capable of sending a fax  
tone. For those cases if you set the DEFAULT  
ACTION to RECEIVE, the machine switches to  
receive mode automatically and starts receiving the  
document. If no document comes in, it disconnects  
the call after approximately 40 seconds.  
5-2  
 
5
1
Make sure FaxTel is displayed in the LCD.  
• To set FAX/TEL AUTO SW, Quick Start Guide.  
27/12 2002 FRI 15:30  
FaxTel  
STANDARD  
Ex:  
Ex:  
2
3
Press Menu.  
Use  
or  
to select FAX SETTINGS.  
to select RX SETTINGS.  
to select FAX/TEL AUTO SW.  
MENU  
5.FAX SETTINGS  
4
5
6
Press OK.  
FAX SETTINGS  
1.USER SETTINGS  
Use  
or  
FAX SETTINGS  
4.RX SETTINGS  
Press OK.  
RX SETTINGS  
1.ECM RX  
7
8
Use  
or  
RX SETTINGS  
2.FAX/TEL AUTO SW  
Press OK twice.  
FAX/TEL AUTO SW  
1.RING START TIME  
5
RING START TIME  
8SEC  
Ex:  
Ex:  
9
Use  
or  
to set the time the machine waits before  
RING START TIME  
ringing when it receives a call.  
9SEC  
10 Press OK twice.  
FAX/TEL AUTO SW  
2.F/T RING TIME  
F/T RING TIME  
22SEC  
30SEC  
Ex:  
Ex:  
11 Use  
or  
to set the time the machine rings while  
F/T RING TIME  
waiting for someone to pick up the handset.  
12 Press OK twice.  
FAX/TEL AUTO SW  
3.DEFAULT ACTION  
DEFAULT ACTION  
RECEIVE  
Ex:  
Ex:  
13 Use  
or  
to select RECEIVE or DISCONNECT.  
DEFAULT ACTION  
DISCONNECT  
• This setting tells the machine what to do if no one picks up the  
handset within the specified ring time set in step 11.  
14 Press OK.  
RX SETTINGS  
3.INCOMING RING  
15 Press Stop/Reset to return to standby mode.  
• The default settings and selectable settings vary depending on the current country selection.  
5-3  
 
Receiving Faxes Manually  
In MANUAL MODE, if you connect a telephone to your machine, you can receive voice calls as well as manually  
activate reception of faxes. You can activate reception from the machine or from the telephone connected to  
the machine (this is called Remote receiving).  
• For this mode, you need to connect a telephone to your machine. (Quick Start Guide)  
• Make sure there are no documents in the ADF or on the platen glass.  
• Make sure the REMOTE RX setting is enabled. (p. 9-7)  
1
Make sure Manual is displayed in the LCD.  
27/12 2002 FRI 15:30  
• To set MANUAL MODE, Quick Start Guide.  
Manual  
STANDARD  
Ex:  
2
3
4
Make sure you have connected a telephone to the machine.  
When you hear the telephone ring, pick up the handset.  
If you hear a person’s voice:  
Start your conversation. If the caller wants to send a fax after talking to you, ask them to press the start button  
on their fax machine.  
When you hear a slow beep, press Start on the machine to begin receiving the fax. Hang up the handset.  
If you hear a slow beep tone or silence:  
Someone is trying to send you a fax.  
If the telephone is close to your machine, press Start on the machine to begin receiving the fax. Hang up the  
handset.  
• When the multi-purpose tray is empty, the LCD displays LOAD PAPER. Load paper in the multi-purpose tray and  
then press Resume. (Quick Start Guide)  
• If the telephone is located away from your machine, dial 25 (the remote receiving ID) on your telephone and hang up.  
• You can change the number for the remote receiving ID (00 to 99), or disable remote receiving. (REMOTE RX,  
p. 9-7)  
• If you have an answering machine connected to your machine that can carry out remote-control operations  
(controlling your answering machine from a remote telephone), the security code for this function may be the same  
as the remote receiving ID. If so, make sure you change the machine’s remote receiving ID to make it distinct from  
the answering machine’s security code. (REMOTE RX ID, p. 9-7)  
• The machine will beep if the handset is not hung up properly. Make sure the handset is seated properly in its cradle.  
If you do not want the machine to beep, disable the OFFHOOK ALARM setting. (p. 9-4)  
5-4  
 
5
Receiving Faxes to the MultiPASS Suite  
When your PC is on, you can set the MultiPASS Suite to automatically upload incoming faxes from the  
machine to your PC. (MultiPASS Suite User’s Guide)  
When Your PC is Off  
If you have set the MultiPASS Suite to upload received faxes from the machine to your PC, but your PC is off,  
the machine stores the received faxes in its memory. When you turn on your PC, the faxes will automatically  
be uploaded to your PC.  
If you want to print a fax stored in memory instead of uploading it to your PC, follow this procedure:  
• If there are no documents stored in memory, the machine will return to standby mode when you select MEMORY  
REFERENCE.  
1
2
Press Menu.  
Use  
or  
to select MEMORY REFERENCE.  
to select FILE PRINT.  
MENU  
2.MEMORY REFERENCE  
Ex:  
3
4
5
Press OK.  
MEMORY REFERENCE  
1.DOC. MEMORY LIST  
5
Use  
or  
MEMORY REFERENCE  
4.FILE PRINT  
Press OK.  
• The machine prints all received faxes that were to be uploaded to your PC.  
• The faxes you print are erased from memory and can no longer be transferred to the PC.  
Polling Receiving  
In normal faxing, a fax machine sends a document to another fax machine. With polling however, a fax  
machine calls another fax machine and requests that a document be sent to it; in other words, it “polls” that fax  
machine. Your machine has the capability of polling another fax machine to retrieve a document from it.  
• Your machine can only poll fax machines that support polling.  
• The document you want to retrieve must be ready to be polled on the other party’s fax machine. If necessary call the  
other party to check.  
• If the other party is using a Canon fax machine that has the Polling ID feature, ask them to set the Polling ID of their  
fax to 255 (1111 1111 binary). Ask them to refer to their user’s guide for details.  
• You can poll several fax machines in one operation. Each polling operation can retrieve documents from as many as  
110 fax numbers.  
1
2
Press Fax to set Fax Mode.  
27/12 2002 FRI 15:30  
FaxOnly  
STANDARD  
Ex:  
Press Polling.  
POLLING RX  
TEL=  
5-5  
 
3
Enter up to 110 fax numbers using any of the following methods:  
One-touch speed dialling:  
Press the desired one-touch speed dialling button(s).  
TEL=  
2 50921  
04 Canon ITALIA  
Ex:  
Coded speed dialling:  
Press Coded Dial, then use the numeric buttons to enter the  
two-digit code. Repeat for other codes.  
TEL=  
1 49 39 25 25  
*02 Canon FRANCE  
Ex:  
Regular dialling:  
Use the numeric buttons to enter the fax number, then press OK.  
TEL=  
9057951111  
• If you enter an incorrect destination, press and hold to delete it.  
Ex:  
• If you want to review the numbers you entered, use  
scroll through the numbers.  
or  
to  
4
Press Start to begin polling the fax machine(s).  
Cancelling Polling Receiving  
To cancel polling receiving, follow the same procedure as for cancelling receiving. (below)  
Receiving While Performing Other Tasks  
Since the machine is a multitasking device, it can receive faxes and voice calls while you are performing other  
tasks. If you receive a fax while you are performing certain tasks, the machine stores the incoming fax in  
memory. Then, as soon as you finish your task, the machine automatically prints the fax.  
Receiving Faxes in Memory When a Problem Occurs  
If the machine encounters a problem when it is receiving a fax, the machine automatically stores the unprinted  
pages of the fax in memory, and the LCD displays REC’D IN MEMORY as well as one or more messages.  
For an explanation of the message(s) and details on the action to take, p. 8-1.  
• The machine memory can store up to approximately 270 pages.*  
• Once the pages are printed, they are deleted from memory.  
• If the memory becomes full, you will not be able to receive the remaining pages. Contact the other party and ask them  
to resend the remainder of the fax.  
* Based on Canon FAX Standard Chart No. 1, standard mode.  
Cancelling Receiving  
Follow this procedure if you want to stop receiving a fax before reception is completed:  
1
2
Press Stop/Reset.  
CANCEL?  
• The machine asks you to confirm that you want to cancel.  
YES=(*)  
NO=(#)  
Press  
to cancel receiving.  
27/12 2002 FRI 15:30  
TX/RX CANCELLED  
• If you change your mind and want to continue receiving, press  
.
Ex:  
Ex:  
27/12 2002 FRI 15:30  
TX/RX NO.  
5003  
5-6  
 
Chapter 6  
Special Features  
Special Dialling  
This section explains special dialling features, such as dialling an overseas number, switching temporarily to  
tone dialling, and confirming a dial tone.  
Dialling an Overseas Number (With Pauses)  
When you dial or register an overseas number, you may need to insert a pause within and/or after the number.  
The length and location of the pause depends on the telephone system of your country.  
1
2
Press Fax to set Fax Mode.  
27/12 2002 FRI 15:30  
FaxOnly  
STANDARD  
Ex:  
Ex:  
Prepare the document and place it on the platen glass or  
load it into the ADF.  
MEMORY USED  
0%  
• If you use the platen glass, the LCD displays the standby mode.  
• For colour sending, press Colour/B&W to turn on its light.  
(p. 4-1)  
(Currently used memory)  
DOCUMENT READY  
• To adjust the resolution and contrast, p. 4-2.  
6
(Standby to scan)  
3
4
Use the numeric buttons to dial the international access  
code.  
• If you enter the wrong number, press Stop/Reset, then enter  
the correct number.  
• For details on international access codes, contact your local  
telephone company.  
TEL=  
00  
Ex:  
Ex:  
If necessary, press Redial/Pause to enter a two-second*  
pause (p).  
TEL=  
00P  
• For a longer pause, press Redial/Pause again for another two-  
second* pause. Alternatively, you can change the length of the  
pause. (MID PAUSE SET, p. 9-5)  
* The pause length varies depending on the current country selection.  
5
6
Use the numeric buttons to dial the country code, the area  
code, and the fax/telephone number of the other party.  
TEL=  
TEL=  
00p81123  
Ex:  
• If you enter the wrong number, press Stop/Reset and start  
again from step 3.  
If necessary, press Redial/Pause to enter a pause.  
• A pause at the end of a number (P) is fixed to ten seconds.  
00p81123P  
Ex:  
6-1  
 
7
Press Start to begin scanning for sending.  
• To cancel the transmission once dialling has started, press Stop/Reset then . (p. 4-9)  
• To take advantage of the speed dialling features of your machine, register frequently used overseas numbers for one-  
touch or coded speed dialling. (pp. 3-2, 3-4)  
Switching Temporarily to Tone Dialling  
Many information services for banks, airline reservations, hotel reservations, etc., require tone dialling for  
their services. If your machine is connected to a rotary pulse line, follow this procedure to set the machine  
temporarily for tone dialling:  
1
2
3
Press Fax to set Fax Mode.  
27/12 2002 FRI 15:30  
FaxOnly  
STANDARD  
Ex:  
Press Hook.  
• You can also lift the handset instead of pressing Hook.  
TEL=  
Use the numeric buttons to dial the telephone number of  
the information service.  
• The machine connects using the pulses required by your  
telephone line.  
TEL=  
TEL=  
7654321  
Ex:  
Ex:  
4
5
6
When the recorded message of the information service  
answers, press T ( ) to switch to tone dialling.  
• When T ( ) is pressed, T is displayed in the LCD.  
• If you pressed Hook in step 2, you can pick up the handset if  
you need to talk to the other party.  
7654321T  
Use the numeric buttons to enter the numbers requested by  
the information service.  
• Numbers entered after pressing T ( ) will be dialled using  
tone dialling.  
TEL=  
7654321T 34  
Ex:  
When you have finished, press Hook to disconnect the call.  
• If you used the handset, hang up to disconnect the call.  
• Tone dialling is cancelled when you disconnect the call.  
Confirming a Dial Tone*  
* This feature is only available for some countries.  
This feature allows you to set your machine to listen for and detect a dial tone in the middle of a fax/telephone  
number before dialling the rest of the number. This is called Dial tone detection.  
Follow this procedure for dial tone detection during regular dialling or when registering a number for speed  
dialling:  
6-2  
 
6
1
When you come to a step that requires you to enter the fax/  
telephone number, use the numeric buttons to enter the  
number up to where dial tone detection is required.  
TEL=  
345  
Ex:  
2
3
Press D.T. for dial tone detection.  
TEL=  
TEL=  
345.  
• A small dot indicates where the machine will wait for the dial  
tone.  
Ex:  
Ex:  
Continue entering the rest of the fax/telephone number  
with the numeric buttons.  
• If you enter the wrong number, press and hold , then start  
again from step 1.  
345.1234  
4
Continue with the operation you are performing.  
Dialling Through a Switchboard  
For details on dialling through a switchboard, p. 2-6.  
Restricting Use of Your Machine  
By enabling this feature, you can prevent unauthorised use of your machine to make calls and send faxes.  
Enabling Restriction of Your Machine  
6
Follow this procedure to enable restriction of your machine:  
1
2
Press Menu.  
Use  
or  
to select SYSTEM SETTINGS.  
MENU  
7.SYSTEM SETTINGS  
Ex:  
3
Press OK three times.  
SYSTEM SETTINGS  
1.UN/LOCK PHONE  
UN/LOCK PHONE  
1.LOCK PHONE  
LOCK PHONE  
OFF  
Ex:  
4
5
Use  
or  
to select ON.  
LOCK PHONE  
ON  
Press OK twice.  
UN/LOCK PHONE  
2.PASSWORD  
PASSWORD  
_
6
Use the numeric buttons to enter a four-digit password.  
• This password prevents unauthorised access to the LOCK  
PHONE setting that enables or disables restriction of your  
machine. If you do not want to enter a password, ignore this  
step.  
PASSWORD  
1234  
Ex:  
6-3  
 
7
8
Press OK.  
SYSTEM SETTINGS  
2.DISPLAY LANGUAGE  
Ex:  
Press Stop/Reset to return to standby mode.  
Restriction of your machine is now enabled. No one can make calls or send faxes. (This setting does not  
restrict incoming calls or faxes.)  
Cancelling Restriction of Your Machine  
Follow this procedure to cancel restriction of your machine:  
1
2
Press Menu.  
Use  
or  
to select SYSTEM SETTINGS.  
MENU  
7.SYSTEM SETTINGS  
Ex:  
3
Press OK twice.  
SYSTEM SETTINGS  
1.UN/LOCK PHONE  
UN/LOCK PHONE  
PASSWORD  
_
4
5
Use the numeric buttons to enter the four-digit password  
you registered when you enabled restriction.  
UN/LOCK PHONE  
PASSWORD  
• If you did not register a password, ignore this step.  
Press OK twice.  
UN/LOCK PHONE  
1.LOCK PHONE  
LOCK PHONE  
ON  
6
7
Use  
or  
to select OFF.  
LOCK PHONE  
OFF  
Press OK three times.  
UN/LOCK PHONE  
2.PASSWORD  
PASSWORD  
1234  
Ex:  
SYSTEM SETTINGS  
2.DISPLAY LANGUAGE  
8
Press Stop/Reset to return to standby mode.  
Restriction of your machine is now disabled. Anyone can make calls or send faxes.  
6-4  
 
Chapter 7  
Reports and Lists  
Summary of Reports and Lists  
The table below shows the reports and lists that can be printed from your machine. Refer to the pages indicated  
for more details.  
Report or List  
Description  
Details  
p. 2-5  
USER’S DATA LIST  
Lists the current settings of your machine and the  
registered sender information.  
p. 9-3  
ACTIVITY REPORT  
Shows recent facsimile transactions performed by your  
machine.  
p. 7-2  
p. 9-2  
You can enable or disable automatic printing of this  
report after every 20 transactions. You can also  
manually set the machine to print it.  
TX (Transmission) REPORT  
Prints after transmission of a document.  
p. 7-3  
p. 9-4  
You can enable or disable this feature, or set the  
machine to print a report only when an error occurs.  
You can also set the machine to print the first page of the  
document under the transmission report to remind you  
of the contents of the document.  
7
RX (Reception) REPORT  
Prints after reception of a document.  
You can enable or disable this feature, or set the  
machine to print a report only when an error occurs.  
p. 7-4  
p. 9-5  
MULTI TX/RX (Transaction)  
REPORT  
Prints after sequential broadcasting of a document.  
p. 7-4  
DOC. MEMORY LIST  
Lists the documents currently stored in the machine’s  
memory.  
p. 4-13  
p. 9-3  
MEMORY CLEAR REPORT  
Prints automatically when power is restored to the  
machine after a power cut. Lists the documents deleted  
from memory.  
p. 8-7  
1-TOUCH SPD DIAL LIST  
CODED SPEED DIAL LIST  
GROUP DIAL LIST  
Lists the numbers and names registered under one-touch  
speed dialling buttons.  
p. 3-9  
p. 9-2  
Lists the numbers and names registered under coded  
speed dialling codes.  
p. 3-9  
p. 9-3  
Lists groups registered under one-touch speed dialling  
buttons and coded speed dialling codes.  
p. 3-9  
p. 9-3  
7-1  
 
ACTIVITY REPORT  
The machine is factory-set to automatically print an ACTIVITY REPORT after every 20 transactions. If you  
want to print an ACTIVITY REPORT before it is automatically printed, follow this procedure:  
• If you prefer the machine not to print an ACTIVITY REPORT after every 20 transactions, disable the ACTIVITY  
REPORT setting. (p. 9-5)  
1
2
Press Menu.  
Use  
or  
to select REPORTS/LISTS.  
MENU  
3.REPORTS/LISTS  
Ex:  
3
Press OK twice.  
• The machine prints an ACTIVITY REPORT.  
REPORTS/LISTS  
1.ACTIVITY REPORT  
PRINTING REPORT  
Transactions in an ACTIVITY REPORT are listed chronologically.  
27/12 2002 17:28 FAX 123 4567  
CANON  
001  
******************************************  
***  
ACTIVITY REPORT  
***  
******************************************  
ST. TIME  
CONNECTION TEL  
CONNECTION ID  
NO.  
MODE  
PGS.  
RESULT  
27/12 15:10  
27/12 15:14  
27/12 15:22  
27/12 15:45  
27/12 16:10  
27/12 16:16  
27/12 16:27  
27/12 16:30  
27/12 16:53  
27/12 17:08  
905 795 1111 Canon CANADA  
5001 AUTO RX  
5002 AUTO RX  
0001 B’CAST  
ECM  
ECM  
ECM  
ECM  
ECM  
ECM  
COL  
COL  
ECM  
COL  
1
1
3
3
1
4
1
1
1
3
OK 00’33  
OK 00’24  
OK 01’18  
OK 01’18  
OK 00’18  
OK 00’59  
OK 01’20  
OK 04’12  
OK 01’16  
NG 00’51  
905 795 1111 Canon CANADA  
03 3758 2111 Canon TOKYO  
2 887 0166 Canon AUSTRALIA  
905 795 1111 Canon CANADA  
2 887 0166 Canon AUSTRALIA  
20 545 8545 Canon EUROPE  
20 545 8545 Canon EUROPE  
03 3758 2111 Canon TOKYO  
2 887 0166 Canon AUSTRALIA  
0001 B’CAST  
5003 AUTO RX  
5004 AUTO RX  
0002 TRANSMIT  
0003 TRANSMIT  
5005 AUTO RX  
0004 TRANSMIT  
3
STOP  
NG 00’01  
018  
27/12 17:20  
1 432 2060 CANON OPTICS  
0005 TRANSMIT  
COL  
0
0
TRANSACTION (TX/RX) NUMBER  
TRANSACTION MODE  
COLOUR TRANSACTION  
INDICATES AN  
ENTRY THAT HAS  
APPEARED ON A  
PREVIOUS REPORT.  
ERROR CORRECTION MODE TRANSACTION  
ERROR PAGE  
ERROR CODE (p. 8-1)  
Stop/Reset WAS PRESSED DURING TRANSACTION  
TRANSACTION DURATION  
7-2  
 
7
TX (Transmission) REPORT  
The machine is factory-set to print a TX (transmission) REPORT only when an error occurs during sending.  
To change this setting, TX REPORT, p. 9-4.  
If you set the machine to print a report, a TX REPORT or an ERROR TX REPORT, similar to the ones below,  
will be printed depending on the setting you select.  
27/12 2002 17:47 FAX 123 4567  
CANON  
001  
*****************************  
***  
*****************************  
TRANSMISSION OK  
TX REPORT  
***  
TX/RX NO  
0003 :COLOUR TX  
1 432 2060  
CONNECTION TEL  
27/12 2002 17:21 FAX 123 4567  
CANON  
001  
************************************  
*** ERROR TX REPORT ***  
************************************  
TX FUNCTION WAS NOT COMPLETED  
TX/RX NO  
0004  
CONNECTION TEL  
CONNECTION ID  
ST. TIME  
20 545 8545  
Canon EUROPE  
27/12 17:21  
USAGE T  
00’18  
1
7
PGS. SENT  
RESULT  
NG  
THE SLEREXE COMPANY LIMITED  
SAPORS LANE•BOOLE•DORSET•BH25 8ER  
TELEPHONE BOOLE (945 13) 51617 - FAX 1234567  
OUR Ref. 350/PJC/EAC  
December 27, 2002  
Dr. P. N. Cundall,  
Mining Suerveys Ltd.,  
Holroyd Road  
Reading  
Berks  
OK: TRANSMISSION SUCCESFULL  
NG: SOME OR NO PAGES SENT  
“COLOUR TX”INDICATES A COLOUR  
TRANSMISSION  
NUMBER OF PAGES SENT  
TRANSMISSION DURATION  
TRANSMISSION TIME  
IF YOU ENABLE THE PRINT WITH IMAGE SETTING (p. 9-4), THE  
FIRST PAGE OF THE DOCUMENT WILL PRINT ON THE REPORT TO  
REMIND YOU OF THE CONTENTS OF THE DOCUMENT (FOR BLACK  
& WHITE DOCUMENTS ONLY).  
7-3  
 
MULTI TX/RX (Transaction) REPORT  
If the transmission was a sequential broadcast, a MULTI TX/RX (transaction) REPORT, similar to the one  
below, will be printed.  
27/12 2002 18:16 FAX 123 4567  
CANON  
001  
********************************************  
***  
MULTI TX/RX REPORT  
***  
********************************************  
TX/RX NO  
0054  
1
PGS.  
TX/RX INCOMPLETE  
TRANSACTION OK  
_____  
[
[
[
01] 905 795 1111  
00] 2131 1250  
Canon CANADA  
Canon DEUTSCH.  
Canon FRANCE  
02] 1 49 39 25 25  
ERROR INFORMATION  
_____  
RX (Reception) REPORT  
The machine is factory-set not to print an RX (reception) REPORT even if an error occurs during reception.  
To change this setting, RX REPORT, p. 9-5.  
If you set the machine to print a report, an RX REPORT, similar to the one below, will be printed.  
27/12 2002 17:52 FAX 123 4567  
CANON  
001  
***********************************  
***  
RX REPORT  
***  
***********************************  
RECEPTION OK  
TX/RX NO  
5004 :COLOUR RX  
905 795 1111  
CONNECTION TEL  
CONNECTION ID  
ST. TIME  
Canon CANADA  
27/12 17:52  
USAGE T  
01’59  
4
PGS.  
RESULT  
OK  
“COLOUR TX” INDICATES A COLOUR  
RECEPTION  
OK: RECEPTION SUCCESFULL  
NG: SOME OR NO PAGES RECEIVED  
NUMBER OF PAGES RECEIVED  
RECEPTION DURATION  
RECEPTION TIME  
7-4  
 
Chapter 8  
Troubleshooting  
LCD Messages  
The following messages are displayed in the LCD when the machine is performing a function or encounters  
an error.  
This section describes messages related to fax functions. For other messages, Reference Guide.  
• The error code appears in the ACTIVITY REPORT. (p. 7-2)  
Message (Error Code)  
Cause  
Action  
AUTO REDIAL  
The machine is waiting to redial the other  
Wait for the machine to automatically  
party’s number because the line was busy or redial the number. If you want to cancel  
the other party did not answer when you  
tried to send the document.  
automatic redialling, wait until the  
machine starts dialling the number, press  
Stop/Reset then . (p. 4-10)  
BUSY/NO SIGNAL  
The telephone number you dialled is busy.  
The fax number dialled was incorrect.  
Try sending the document at a later time.  
(
018)  
Check the fax number and dial again.  
The other party’s fax machine is not  
working.  
Contact the other party and have them  
check their fax machine.  
The other party is not using a G3 machine.  
Contact the other party and ask them to  
send or receive the document using a G3  
machine.  
8
The touch tone/rotary pulse setting on your Set your machine to the setting that  
machine is incorrect.  
matches your telephone line. (p. 2-6)  
The receiving fax machine did not answer  
within 55 seconds (after all automatic  
redialling attempts).  
Contact the other party and have them  
check their fax machine. You can try to  
send the document using manual sending  
via the handset (p. 4-8). For an  
overseas call, add pauses to the  
registered number. (p. 6-1)  
CHANGE  
PAPERSIZE:FAX  
The paper size setting is set to a size other  
than A4, letter, or legal.  
Set the paper size setting to A4, letter, or  
legal (Reference Guide). The received  
fax will then be printed automatically.  
The document is longer than 1 metre.  
There is a document jam in the ADF.  
Reduce the length of the document to  
within 1 metre, and then re-send it.  
DOC. TOO LONG ( 003)  
Clear the document jam (Reference  
Guide) and reload the document in the  
ADF.  
ECM RX  
The machine is receiving a fax using Error  
Correction Mode (ECM).  
ECM receptions may take longer than  
normal receptions. Turn off ECM if you  
need to receive quickly, or if you know  
your local lines are in good condition.  
(ECM RX, p. 9-6)  
8-1  
 
Message (Error Code)  
Cause  
Action  
ECM TX  
The machine is sending a fax using Error  
Correction Mode (ECM).  
ECM transmissions may take longer than  
normal transmissions. Turn off ECM if  
you need to transmit quickly, or if you  
know your local lines are in good  
condition. (ECM TX, p. 9-5)  
MEMORY USED nn %  
Shows the percentage of memory  
currently in use.  
If you need more space, wait for the  
machine to send any faxes. Also, print or  
delete any documents in memory you no  
longer need. (pp. 4-14, 4-15)  
The other party’s fax machine is out of  
paper or its memory is full.  
Contact the other party and have them  
load paper in their fax machine or free up  
space in their fax machine’s memory.  
NO RX PAPER ( 012)  
NO TEL # ( 022)  
NOT AVAILABLE  
The one-touch speed dialling button or  
coded speed dialling code you entered has button or coded speed dialling code.  
not been registered.  
Register the one-touch speed dialling  
(pp. 3-2, 3-4)  
In manual sending via the handset, you  
entered a speed dialling number that is  
assigned to a group.  
Use regular dialling, or enter a one-touch  
speed dialling button or coded speed  
dialling code that only has one fax/  
telephone number registered.  
REC’D IN MEMORY  
RECEIVED IN FILE  
The machine received the fax in memory  
because paper or ink ran out, or a paper  
jam occurred.  
Load paper in the multi-purpose tray  
(Quick Start Guide), replace the Ink  
Tank(s) (Reference Guide), or clear  
the paper jam. (Reference Guide)  
Your PC was off and a document was  
received in the machine’s memory.  
Upload the document to your PC, or print  
the document. (pp. 4-14, 5-5)  
On the Windows® desktop, click Start  
and point to Programs. On the Programs  
menu, point to MultiPASS Suite, then  
click MultiPASS Status Monitor.  
The MultiPASS Status Monitor is not  
running. (Windows 95/98/Me)  
TRY AGAIN IN B&W  
You tried sending a colour document to a  
machine that does not support colour  
faxing.  
Try sending again in black & white  
(p. 4-1). Alternatively, enable the  
COLOUR DIRECT TX setting.  
(p. 9-6)  
(
085)  
TX/RX CANCELLED  
You pressed Stop/Reset to cancel the  
transmission.  
If required, try sending or receiving  
again.  
TX/RX NO. nnnn  
When the machine sends or receives a fax, Write the number down if you will need it  
it assigns it a unique identification number later.  
(nnnn).  
TX nnnn  
The machine is sending a document and its The machine continues to send the  
SCANNING P. nnn  
MEMORY FULL  
PLEASE WAIT  
memory is full.  
document as memory becomes available.  
8-2  
 
8
Faxing Problems  
Sending Problems  
You cannot send a fax.  
The machine may not be set for the type of telephone line in use (pulse/tone).  
• Make sure the machine is set for the correct telephone line type. (p. 2-6)  
The document may not have been loaded.  
• Remove the document, stack it if necessary, and place it on the platen glass or load it into the ADF correctly.  
(Reference Guide)  
• Make sure the feeder cover is closed.  
The one-touch speed dialling button or coded speed dialling code you entered may not be registered for  
the feature you want to use.  
• Check the one-touch speed dialling button or coded speed dialling code and make sure it is registered  
correctly. (Chapter 3)  
You dialled or have been provided with an incorrect number.  
• Dial the number again, or check that you have the correct number.  
The other party’s fax machine may be out of paper.  
• Call the other party and ask them to make sure paper is loaded in their fax machine.  
You may have sent a document in colour to a fax machine that does not support colour faxing.  
• If you attempt to send a colour document to a fax machine that does not support colour faxing, the document  
will not be sent and the LCD will display TRY AGAIN IN B&W. Try sending again in black & white.  
Alternatively, you can enable the COLOUR DIRECT TX setting (p. 9-6) that converts colour faxes to  
black & white if the other party’s fax machine does not support colour faxing, thus enabling you to send  
colour documents to any fax machine without an error occurring.  
There may be other documents being sent from memory.  
• Allow time for those documents to finish sending.  
8
An error may have occurred during sending.  
• Print an ACTIVITY REPORT and check for an error. (p. 7-2)  
The telephone line may not be working properly.  
• Make sure there is a dial tone when you press Hook or when you lift the handset of the telephone connected  
to the machine. If there is no dial tone, contact your local telephone company.  
The receiving fax machine may not be a G3 fax machine.  
• Make sure the receiving fax machine is compatible with the machine (which is a G3 fax machine).  
Faxes sent from the machine are spotted or dirty.  
The receiving fax machine may not be working properly.  
• Check the machine by making a copy (Reference Guide). If the copy is clear, the problem may be in the  
receiving fax machine. If the copy is spotted or dirty, clean the scanner components. (Reference Guide)  
The document may not have been loaded.  
• Remove the document, stack it if necessary, and place it on the platen glass or load it into the ADF correctly.  
(Reference Guide)  
8-3  
 
Cannot send using Error Correction Mode (ECM).  
The other party’s fax machine may not support ECM.  
• If the other party’s fax machine does not support ECM, then the document is sent in normal mode without  
error checking.  
ECM may be disabled.  
• Make sure ECM is on. (ECM TX, p. 9-5)  
Errors occur frequently while sending.  
The telephone lines may be in poor condition, or you may have a bad connection.  
• Lower the transmission speed. (TX START SPEED, p. 9-5)  
Receiving Problems  
Cannot receive a fax automatically.  
The machine may not be set to receive automatically.  
• For the machine to receive faxes automatically, the receive mode must be set to FAX ONLY MODE, FAX/  
TEL AUTO SW, or ANS.MACHINE MODE (Chapter 5). If you have set ANS.MACHINE MODE, confirm  
that an answering machine is connected to the machine and that it is turned on with an outgoing message  
properly recorded. (Quick Start Guide)  
The machine’s memory is full.  
• Print or delete any documents stored in memory (pp. 4-14, 4-15) to free up space in the machine’s  
memory. Then ask the other party to resend the fax.  
An error may have occurred during reception.  
• Check the LCD for an error message. (p. 8-1)  
• Print an ACTIVITY REPORT and check for an error. (p. 7-2)  
The telephone line may not be connected properly.  
• Make sure all line connections are secure. (Quick Start Guide)  
The machine does not switch automatically between telephone and fax reception.  
The machine may not be set to switch automatically between telephone and fax reception.  
• For the machine to switch automatically, the receive mode must be set to FAXTEL AUTO SW or  
ANS.MACHINE MODE (Chapter 5). If you have set ANS.MACHINE MODE, confirm that an answering  
machine is connected to the machine and that it is turned on with an outgoing message properly recorded.  
(Quick Start Guide)  
An error may have occurred during reception.  
• Check the LCD for an error message. (p. 8-1)  
• Print an ACTIVITY REPORT and check for an error. (p. 7-2)  
The sending fax machine cannot send the CNG signal that tells the machine that the incoming signal is  
a fax.  
• Some fax machines cannot send the CNG signal that tells your machine the incoming call is from a fax  
machine. In such cases, you will have to receive the fax manually. (p. 5-4)  
8-4  
 
8
Cannot receive a document manually.  
You may have disconnected the call by pressing Start or dialling the remote receiving ID after hanging  
up the handset.  
• Always press Start or dial the remote receiving ID before hanging up the handset. Otherwise you will  
disconnect the call.  
Print quality is poor.  
You may not be using the correct type of paper.  
• Make sure you load paper that meets the paper requirements for the machine. (Reference Guide)  
The printhead may need cleaning.  
• Refer to the flow chart and clean the printhead if necessary. (Reference Guide)  
The sending fax machine may not be functioning properly.  
• The sending fax machine usually determines the fax’s quality. Call the sender and have them make sure the  
top cover and scanning glass of their fax machine are clean.  
Error Correction Mode (ECM) may be disabled.  
• Make sure ECM is on. (ECM RX, p. 9-6)  
Faxes do not print.  
The Printhead (Cartridge) or Ink Tanks may not be installed properly.  
• Make sure the Printhead (Cartridge) and Ink Tanks are installed properly. (Reference Guide)  
• Be sure to remove the orange protective cap from the Printhead (Cartridge) before you install it.  
(Quick Start Guide)  
The printhead may need cleaning.  
• Refer to the flow chart and clean the printhead if necessary. (Reference Guide)  
The Ink Tanks may need to be replaced.  
• Determine if the problem is with the Ink Tanks, and replace if necessary. (Reference Guide)  
Faxed images are blotched or uneven.  
8
The telephone lines may be in poor condition, or you may have a bad connection.  
• Error Correction Mode (ECM) sending/receiving should eliminate such problems. However, if the telephone  
lines are in poor condition, you may have to try again.  
The sending fax machine may not be functioning properly.  
• The sending fax machine usually determines the fax’s quality. Call the sender and have them make sure the  
top cover and scanning glass of their fax machine are clean.  
Cannot receive using Error Correction Mode (ECM).  
The other party’s fax machine may not support ECM.  
• If the other party’s fax machine does not support ECM, then the document is received in normal mode  
without error checking.  
ECM may be disabled.  
• Make sure ECM is on. (ECM RX, p. 9-6)  
8-5  
 
Errors occur frequently while receiving.  
The telephone lines may be in poor condition, or you may have a bad connection.  
• Lower the reception speed. (RX START SPEED, p. 9-7)  
The sending fax machine may not be functioning properly.  
• Call the sender and have them check that their fax machine is functioning properly.  
Telephone Problems  
You cannot dial.  
The telephone line may not be connected properly.  
• Make sure all line connections are secure. (Quick Start Guide)  
The power cord may not be plugged in securely.  
• Check that the power cord is plugged securely into the machine and into the wall outlet, and that the power  
is turned on (Quick Start Guide). If the machine is plugged into a power strip, make sure the power strip  
is plugged in and turned on.  
The machine may not be set for the type of telephone line in use (pulse/tone).  
• Make sure the machine is set for the correct telephone line type. (p. 2-6)  
The telephone disconnects while you are talking.  
The power cord may not be plugged in securely.  
• Check that the power cord is plugged securely into the machine and into the wall outlet, and that the power  
is turned on (Quick Start Guide). If the machine is plugged into a power strip, make sure the power strip  
is plugged in and turned on.  
8-6  
 
8
If a Power Cut Occurs  
If power is suddenly lost due to an outage or accidental unplugging, a built-in battery retains the user data  
settings and the speed dialling settings. However, any sent or received documents stored in memory will be  
lost.  
During a power cut, functions are limited as follows:  
You cannot send, receive, or copy documents.  
You can only use the machine to receive voice calls if you connected a telephone to your machine.  
• You may not be able to make telephone calls depending on your telephone.  
When power is restored to the machine, the machine will automatically print a list of documents that were  
stored in memory at the time of the power cut.  
27/12 2002 15:38 FAX 123 4567  
CANON  
001  
********************************************  
*** MEMORY CLEAR REPORT ***  
********************************************  
MEMORY FILES DELETED  
TX/RX NO  
0023  
MODE  
B’CAST  
CONNECTION TEL/ID  
PGS.  
SET TIME  
27/12 14:23  
[
[
[
01] Canon CANADA  
05] Canon OPTICS  
32] Canon UK  
3
0024  
TRANSMIT  
COL  
1
27/12 14:28  
• The MEMORY CLEAR REPORT is not printed if the paper size setting is set to a size other than A4, letter, or legal.  
To change the paper size setting, Reference Guide.  
• If the ink in the Ink Tank is empty or there is no paper in the multi-purpose tray when power is restored, the LCD  
displays CMYK INK EMPTY or LOAD PAPER. If this occurs, press Resume to return to standby mode. In these  
cases, the MEMORY CLEAR REPORT will not be printed even after the Ink Tank is replaced or paper is loaded.  
8
If You Cannot Solve the Problem  
If you have a problem with your machine and you cannot solve it by referring to the information in this chapter  
and in the Reference Guide, contact your local authorised Canon dealer or the Canon help line.  
Canon’s support personnel are trained in the technical support of Canon’s products and should be able to help  
you with your problem. The details on contacting your local authorised Canon dealer or the Canon help line,  
Reference Guide.  
8-7  
 
8-8  
 
Chapter 9  
Summary of Settings  
Understanding the Menu System  
The machine menu system allows you to customise the way your machine operates. It consists of various  
menus, each containing settings that control different functions of your machine.  
Available menus and the LCD display differ depending on the current mode (Copy, Fax, or Scan Mode). This  
section explains the procedure to access the menus related only to Fax Mode.  
Press Fax to select Fax Mode.  
• For the menus related to all modes in common, and menus related only to Copy and Scan Modes, Reference Guide.  
• Before adjusting any settings, you may want to print the USER’S DATA LIST to check the current settings.  
(p. 2-5)  
Accessing the Menus  
The following illustrates the menu items in hierarchical order.  
Menu  
To select the desired menu, complete the  
procedure as shown on the left.  
OK  
FAX ONLY MODE  
MANUAL MODE  
1.RECEIVE MODE  
1
2
Press Menu to display the menus.  
Use or to select the menu you  
Menu  
ANS. MACHINE MODE  
FAX/TEL AUTO SW  
OK  
2.MEMORY REFERENCE  
1.DOC.MEMORY LIST  
2.PRINT DOCUMENT  
3.DELETE DOCUMENT  
4.FILE PRINT  
want to make a change to.  
Menu  
3
4
Press OK.  
OK  
1.ACTIVITY REPORT  
2.SPEED DIAL LIST  
3.USER DATA LIST  
4.DOC.MEMORY LIST  
3.REPORTS/LISTS  
Use or to select the sub menu you  
want to make a change to.  
Menu  
9
Menu  
5
Press OK.  
OK  
OK  
4.TEL REGISTRATION*  
1.1-TOUCH SPD DIAL  
2.CODED SPEED DIAL  
3.GROUP DIAL  
• For details on sub menus, p. 9-2.  
• Press Stop/Reset to exit from menu  
system.  
Menu  
5.FAX SETTINGS*  
1.USER SETTINGS  
2.REPORT SETTINGS  
3.TX SETTINGS  
For details on these menus, following  
pages.  
Menu  
For details on these menus and SPECIAL  
COPY, Reference Guide.  
4.RX SETTINGS  
6.PRINTER SETTINGS  
Menu  
7.SYSTEM SETTINGS  
* If your machine is connected to a PC, you can access these settings using the MultiPASS Suite.  
(→ MultiPASS Suite User’s Guide)  
9-1  
 
Menus in FAX Mode  
• The default settings and selectable settings vary depending on the current country selection. The values shown here  
are average values. Print the USER’S DATA LIST to check the current settings. (p. 2-5)  
RECEIVE MODE  
Name  
Description  
Settings  
FAX ONLY MODE  
Switches the receive mode to FAX ONLY MODE.  
(p. 5-1)  
Switches the receive mode to MANUAL MODE.  
(p. 5-1)  
Switches the receive mode to ANS.MACHINE  
MODE. (p. 5-1)  
Switches the receive mode to FAX/TEL AUTO  
SW. (p. 5-1)  
-
-
-
-
MANUAL MODE  
ANS.MACHINE MODE  
FAX/TEL AUTO SW  
MEMORY REFERENCE  
Name  
Description  
Settings  
1.DOC. MEMORY LIST  
2.PRINT DOCUMENT  
Prints the DOC. MEMORY LIST. (p. 4-13)  
Selects a document in memory and prints the  
document. (p. 4-14)  
Selects a document in memory and deletes the  
document. (p. 4-15)  
Prints a document in memory instead of uploading  
-
-
-
-
3.DELETE DOCUMENT  
4.FILE PRINT  
it to your PC. (p. 5-5)  
REPORTS/LISTS  
Name  
Description  
Settings  
1. ACTIVITY REPORT  
2. SPEED DIAL LIST  
Prints the ACTIVITY REPORT. (p. 7-2)  
Print the lists of fax/telephone numbers registered  
-
-
for speed dialing (p. 3-9)  
1. 1-TOUCH LIST  
SORTED OUTPUT  
Prints the 1-TOUCH SPD DIAL LIST. (p. 3-9)  
Selects the order you want the destinations to be  
printed.  
-
YES  
NO  
YES: Prints the list in alphabetical order.  
NO: Prints the list in button order.  
9-2  
 
9
Name  
Description  
Settings  
2. CODED DIAL LIST Prints the CODED SPEED DIAL LIST.  
(p. 3-9)  
-
SORTED OUTPUT  
Selects the order you want the destinations to be  
printed.  
YES  
NO  
YES: Prints the list in alphabetical order.  
NO: Prints the list in button order.  
3. GROUP DIAL LIST Prints the GROUP DIAL LIST. (p. 3-9)  
-
-
-
3. USER DATA LIST  
Prints the USER’S DATA LIST. (p. 2-5)  
Prints the DOC. MEMORY LIST. (p. 4-13)  
4. DOC. MEMORY LIST  
TEL REGISTRATION  
Name  
Description  
Settings  
1.1-TOUCH SPD DIAL  
Registers information on One-Touch Speed  
-
Dialling. (p. 3-2)  
2.CODED SPEED DIAL  
3.GROUP DIAL  
Registers information on Coded Speed Dialling.  
(p. 3-4)  
Registers information on Group Dialling.  
-
-
(p. 3-7)  
FAX SETTINGS  
Name  
1. USER SETTINGS  
1. DATE & TIME  
2. DATE SETUP  
Description  
Settings  
-
Sets the current date and time. (p. 2-4)  
Selects the date format displayed in the LCD and DD/MM YYYY  
-
printed on the faxes you send.  
YYYY MM/DD  
MM/DD/YYYY  
3. UNIT TELEPHONE # Enters the fax/telephone number you want to  
appear at the top of each fax page you send.  
(p. 2-4)  
-
-
9
4. UNIT NAME  
Enters the name or company name you want to  
appear at the top of each fax page you send.  
(p. 2-4)  
9-3  
 
Name  
Description  
Settings  
5. TX TERMINAL ID  
Enables/disables printing of the sender  
ON  
information (p. 2-3)  
OFF  
1. TTI POSITION  
Selects the position of the identification header  
(outside or inside the image area).*  
OUTSIDE IMAGE  
INSIDE IMAGE  
2. TELEPHONE #  
MARK  
Selects the prefix for the identification header  
number. (p. 2-3)  
FAX  
TEL  
6. OFFHOOK ALARM  
Enables/disables the off hook alarm that alerts  
ON  
you when the handset is not seated properly in its OFF  
cradle.  
7. VOLUME CONTROL  
Sets the volume of the machine sounds.  
-
1. CALLING  
VOLUME  
When the machine is set to FAX/TEL AUTO  
SW, selects the ring volume when the machine  
detects a voice call.  
1/2/3  
2. LINE MONITOR  
VOL  
Selects the line monitor volume (sound during  
dialling and on hook)  
0 (off)/  
1/2/3  
8. RX CALL LEVEL  
9. TEL LINE TYPE  
10. R-KEY SETTING  
When the machine is set to FAX/TEL AUTO  
SW, selects the tone of incoming calls.  
HIGH  
STANDARD  
Selects the dialling method the machine uses for TOUCH TONE  
your telephone line type. (p. 2-6)  
Enables dialling through a switchboard. If you  
select PBX, you can select additional sub-  
settings. (p. 2-6)  
ROTARY PULSE  
PSTN  
PBX  
2. REPORT SETTINGS  
1. TX REPORT  
Enables/disables automatic printing of a  
transmission report. (p. 7-3)  
PRINT ERROR ONLY:  
Prints a report only when a transmission error  
occurs.  
PRINT ERROR  
ONLY  
OUTPUT YES  
OUTPUT NO  
OUTPUT YES:  
Prints a report every time you send a document.  
OUTPUT NO:  
No report is printed.  
PRINT WITH IMAGE If you select PRINT ERROR ONLY or OUTPUT ON  
YES above, enables/disables printing of the first OFF  
page of the fax under the report (black & white  
faxes only).  
* Can only be adjusted for black & white transmissions. For colour transmissions, the TTI information is  
positioned inside the image area.  
9-4  
 
9
Name  
Description  
Settings  
2. RX REPORT  
Enables/disables automatic printing of a reception OUTPUT NO  
report. (p. 7-4)  
OUTPUT NO:  
PRINT ERROR  
ONLY  
No report is printed.  
OUTPUT YES  
PRINT ERROR ONLY:  
Prints a report only when a reception error occurs.  
OUTPUT YES:  
Prints a report every time you receive a document.  
3. ACTIVITY REPORT Enables/disables automatic printing of an  
AUTO PRINT ON  
ACTIVITY REPORT after every 20 transactions. AUTO PRINT OFF  
(p. 7-2)  
3. TX SETTINGS  
1. ECM TX  
Enable/disables Error Correction Mode (ECM)  
during transmission.  
ON  
OFF  
2. MID PAUSE SET  
Selects the length of the pause entered when you  
2 SEC  
press Redial/Pause.  
(1 to 15)  
3. AUTO REDIAL  
Enables/disables automatic redialling if the other  
ON  
party’s line is busy on the first attempt. (p. 4-10) OFF  
1. REDIAL TIMES Selects the number of redial attempts. 2 TIMES  
(1 to 10)  
Selects the period of time between redial attempts. 2 MIN.  
2. REDIAL  
INTERVAL  
(1 to 99)  
4. TIME OUT  
Enbles/disables automatic scanning of documents  
ON  
after entering a fax number using speed dialling or OFF  
redialling.  
ON:  
Scanning begins automatically five seconds after  
entering the fax number (10 seconds if sending to  
multiple destinations).  
OFF:  
9
Scanning does not start automatically. (You need to  
press Start to begin scanning.)  
5. TX START SPEED  
Selects the speed at which the machine start  
transmitting.  
33600bps  
14400bps  
9600bps  
7200bps  
4800bps  
2400bps  
9-5  
 
Name  
Description  
Settings  
6. COLOUR DIRECT  
TX  
Enables/disables sending of colour documents from OFF  
the ADF to fax machines that do not have colour  
faxing capability. (p. 4-1)  
ON  
OFF:  
Colour documents cannot be sent to fax machines  
that do not support colour faxing.  
ON:  
Colour documents can be sent to fax machines that  
do not support colour faxing. (The document is  
converted to black & white.)  
4. RX SETTINGS  
1. ECM RX  
Enables/disables Error Correction Mode (ECM)  
during reception.  
ON  
OFF  
2. FAX/TEL AUTO SW When the machine is set to FAX/TEL AUTO SW,  
you can set its details. (p. 5-2)  
-
1. RING START  
TIME  
Selects the time the machine takes to check whether 8 SEC  
a call is from a fax machine or a telephone. (0 to 30)  
2. F/T RING TIME Selects the length of time the machine rings when 22 SEC  
the call is a voice call.  
(10 to 60)  
3. DEFAULT  
ACTION  
Sets whether the machine switches to receive mode RECEIVE  
after the ring time set in F/T RING TIME has  
DISCONNECT  
elapsed.  
3. INCOMING RING  
RING COUNT  
When the machine is set to FAX ONLY MODE or OFF  
FAX/TEL AUTO SW enables/disables ringing  
ON  
when the machine receives a call.*  
Selects the number of incoming rings before the  
machine begins receiving.  
2 TIMES  
(1 to 99)  
4. MAN/AUTO SWITCH When the machine is set to MANUAL MODE,  
determines if the machine switches to fax receive  
mode after it rings for a specified time.  
OFF  
ON  
F/T RING TIME  
If you select ON above, selects the length of time the 15 SEC  
machine rings before switching to fax receive  
mode.  
(1 to 99)  
* Even if you have set INCOMING RING to ON, ringing will only occur if you have connected a telephone  
to your machine.  
9-6  
 
9
Name  
Description  
Settings  
5. REMOTE RX  
Enables/disables remote receiving. (p. 5-4)  
ON  
OFF  
REMOTE RX ID  
If you selects ON above, selects the remote  
25  
receiving ID.  
(00 to 99)  
6. RX REDUCTION  
Enables/disables reduction of faxes to fit on the  
paper loaded in the multi-purpose tray.  
ON  
OFF  
REDUCE DIMENSION Selects the direction of the reduction.  
VERTICAL ONLY  
HORIZ &  
VERTICAL  
7. RX START SPEED  
Selects the speed at which the machine starts  
receiving.  
33600bps  
14400bps  
9600bps  
7200bps  
4800bps  
2400bps  
9
9-7  
 
9-8  
 
Appendix  
Specifications  
Specifications are subject to change without notice  
Fax Resolution  
• Black & White:  
Facsimile  
B&W STANDARD: 8 pels/mm  
×
3.85 lines/mm  
Applicable Line  
B&W FINE: 8 pels/mm × 7.7 lines/mm  
B&W PHOTO: 8 pels/mm × 7.7 lines/mm  
• Colour:  
Public Switched Telephone Network (PSTN)  
Compatibility  
G3  
COLOUR STANDARD: 200 × 200 dpi  
COLOUR FINE: 200 × 200 dpi  
Data Compressing System  
MH, MR, MMR, JBIG, JPEG  
Dialling  
• Automatic dialling  
Error Correction Mode  
ITU-T ECM  
One-touch speed dialling (9 destinations)  
Coded speed dialling (100 destinations)  
Group dialling (Max. 108 destinations)  
• Regular dialling (with numeric buttons)  
• Automatic redialling  
Modem Speed  
33600/14400/9600/7200/4800/2400 bps  
Automatic fallback  
• Manual redialling (with Redial/Pause button)  
Transmission Speed  
Networking  
• Sequential broadcast (Max. 110 destinations)  
• Automatic reception  
• Black & White: Approx. 3 seconds/page* at  
33.6 Kbps, ECM-MMR, transmitting from  
memory  
• Automatic Fax/Tel switchover  
• Remote reception by telephone (Default ID:  
25)  
• Non-ring reception  
• Polling reception  
• ECM deactivation  
• ACTIVITY REPORT (after every 20  
transactions)  
• Non-delivery report  
• TTI (Transmit Terminal Identification)  
* Based on Canon FAX Standard Chart No. 1,  
standard mode.  
• Colour: Approx. 1 minute/page* at 33.6  
Kbps, ECM-JPEG, transmitting from memory  
* Based on Canon COLOUR FAX TEST  
SHEET.  
Scanning Image Processing  
UHQ™ (Ultra High Quality) image  
enhancement  
A
Transmission/Reception Memory  
• Transmission: 250 pages*  
• Reception: 270 pages*  
* Based on Canon FAX Standard Chart No. 1,  
standard mode.  
Telephone  
Connection  
Telephone/answering machine (CNG detecting  
signal)/data modem  
Fax Scanning Speed  
Approx. 5.3 seconds/page*  
* Based on Canon FAX Standard Chart No. 1,  
standard mode.  
A-1  
 
A-2  
 
Index  
(-) button.........................................................1-1  
(+) (Menu) button...........................................1-1  
1-TOUCH LIST setting......................................9-2  
1-TOUCH SPD DIAL LIST  
C
CALLING VOLUME setting ............................ 9-4  
Cancelling  
automatic redialling ..................................... 4-10  
manual redialling ......................................... 4-10  
polling receiving............................................ 5-6  
receiving ........................................................ 5-6  
restriction....................................................... 6-3  
sending........................................................... 4-9  
CHANGE PAPERSIZE:FAX message ............. 8-1  
Coded Dial button.............................................. 1-2  
CODED DIAL LIST setting.............................. 9-3  
CODED SPEED DIAL LIST  
description ..................................................... 7-1  
printing........................................................... 3-9  
sample.......................................................... 3-10  
CODED SPEED DIAL setting .......................... 9-3  
Coded speed dialling  
description ......................................................7-1  
printing ...........................................................3-9  
sample.............................................................3-9  
1-TOUCH SPD DIAL setting.............................9-3  
A
Accessing menus ................................................9-1  
ACTIVITY REPORT  
description ......................................................7-1  
printing ...........................................................7-2  
sample.............................................................7-2  
setting ..................................................... 9-2, 9-5  
Alarm light..........................................................1-1  
ANS.MACHINE MODE  
changing, deleting.......................................... 3-5  
description ..................................................... 3-1  
registering ...................................................... 3-4  
using............................................................... 4-4  
Colour/B&W button .......................................... 1-1  
COLOUR DIRECT TX setting.......................... 9-6  
Colour sending  
notice for........................................................ 4-1  
setting............................................................. 4-1  
setting resolution............................................ 4-2  
Contrast  
description ......................................................5-1  
setting .............................................................9-2  
AUTO REDIAL  
message ..........................................................8-1  
setting .............................................................9-5  
Automatic redialling  
cancelling......................................................4-10  
description ....................................................4-10  
B
Black & white sending  
button............................................................. 1-1  
setting scanning ............................................. 4-2  
Conventions, type ..................................................v  
Customer support............................................... 1-1  
setting .............................................................4-1  
setting resolution ............................................4-2  
Broadcasting, sequential...................................4-11  
BUSYNO SIGNAL message.............................8-1  
Buttons (See also individual button names)  
numeric...........................................................1-1  
one-touch speed dial.......................................1-2  
D
I
D.T. button......................................................... 1-2  
Date, entering..................................................... 2-4  
DATE & TIME setting ...................................... 9-3  
DATE SETUP setting........................................ 9-3  
DEFAULT ACTION setting ............................. 9-6  
Delayed sending............................................... 4-13  
I-1  
 
DELETE DOCUMENT setting..........................9-2  
Deleting document from memory.....................4-15  
Dial tone, confirming..........................................6-2  
Dialling  
coded speed .....................................3-1, 3-4, 4-4  
group................................................3-1, 3-7, 4-5  
methods ..........................................................4-3  
one-touch speed...............................3-1, 3-2, 4-4  
overseas number.............................................6-1  
PC...................................................................4-5  
regular.............................................................4-3  
speed (See Speed dialling)  
G
GROUP DIAL LIST  
description ..................................................... 7-1  
printing........................................................... 3-9  
sample.......................................................... 3-10  
setting............................................................. 9-3  
GROUP DIAL setting........................................ 9-3  
Group dialling  
creating groups .............................................. 3-7  
description ..................................................... 3-1  
using............................................................... 4-5  
switching temporarily to tone.........................6-2  
through switchboard.......................................2-6  
with pauses .....................................................6-1  
DOC. MEMORY LIST  
H
Hook button ....................................................... 1-2  
HORIZ & VERTICAL setting........................... 9-7  
description ......................................................7-1  
printing .........................................................4-13  
sample...........................................................4-13  
setting ..................................................... 9-2, 9-3  
DOC. TOO LONG message...............................8-1  
Document  
I
Image Quality button ......................................... 1-1  
In Use/Memory light.......................................... 1-1  
INCOMING RING setting................................. 9-6  
INSIDE IMAGE setting..................................... 9-4  
checking details............................................4-15  
deleting from memory..................................4-15  
in memory.....................................................4-13  
printing document in memory......................4-14  
printing list of documents in memory ..........4-13  
L
LCD ................................................................... 1-1  
messages (See also individual message names) 8-1  
Letters, entering ................................................. 2-2  
LINE MONITOR VOL setting.......................... 9-4  
List (See individual list names)  
E
ECM RX  
M
message ..........................................................8-1  
setting .............................................................9-6  
ECM TX  
MAN/AUTO SWITCH setting.......................... 9-6  
MANUAL MODE  
description ..................................................... 5-1  
receiving in .................................................... 5-4  
setting............................................................. 9-2  
Manual redialling............................................. 4-10  
cancelling..................................................... 4-10  
Manual sending via the handset......................... 4-8  
cancelling....................................................... 4-9  
Memory  
deleting document from............................... 4-15  
documents in................................................ 4-13  
printing document in.................................... 4-14  
printing list of documents in........................ 4-13  
receiving when problem occurs..................... 5-6  
sending (See Memory sending)  
message ..........................................................8-2  
setting .............................................................9-5  
ERROR TX REPORT, sample...........................7-3  
F
F/T RING TIME setting .....................................9-6  
Fax  
button..............................................................1-1  
Mode...............................................................1-2  
FAX ONLY MODE  
description ......................................................5-1  
setting .............................................................9-2  
FAX SETTINGS menu .............................. 9-1, 9-3  
FAX/TEL AUTO SW  
description ......................................................5-1  
setting ..................................................... 9-2, 9-6  
setting options for...........................................5-2  
FILE PRINT setting............................................9-2  
MEMORY CLEAR REPORT  
description ..................................................... 7-1  
sample............................................................ 8-7  
MEMORY REFERENCE menu................. 9-1, 9-2  
I-2  
 
I
Memory sending  
P
cancelling........................................................4-9  
using ADF ......................................................4-6  
using platen glass............................................4-7  
MEMORY USED nn % message.......................8-2  
Menu  
button..............................................................1-1  
system, understanding ....................................9-1  
Menus (See also individual menu names)  
accessing.........................................................9-1  
Messages, LCD (See also individual message  
names..................................................................8-1  
MID PAUSE SET setting...................................9-5  
Mistake, correcting .............................................2-2  
MULTI TXRX (Transaction) REPORT ............7-4  
MultiPASS Suite  
Paper Select button ............................................ 1-1  
Pauses, dialling with .......................................... 6-1  
PC  
dialling........................................................... 4-5  
when off......................................................... 5-5  
Polling  
button............................................................. 1-2  
receiving ........................................................ 5-5  
Power cut ........................................................... 8-7  
PRINT  
DOCUMENT setting..................................... 9-2  
WITH IMAGE setting................................... 9-4  
Printing  
1-TOUCH SPD DIAL LIST.......................... 3-9  
ACTIVITY REPORT.................................... 7-2  
CODED SPEED DIAL LIST ........................ 3-9  
DOC. MEMORY LIST ............................... 4-13  
document in memory................................... 4-14  
GROUP DIAL LIST...................................... 3-9  
list of documents in memory ....................... 4-13  
list of information in machine ....................... 2-5  
speed dialling lists ......................................... 3-9  
USER’S DATA LIST.................................... 2-5  
Problems  
receiving faxes to............................................5-5  
registering information via.............................2-1  
Software User’s Guide .......................................i  
N
NO  
RX PAPER message ......................................8-2  
TEL message ..............................................8-2  
NOT AVAILABLE message..............................8-2  
Numbers, entering ..............................................2-2  
Numeric buttons .................................................1-1  
cannot solve ................................................... 8-7  
receiving ........................................................ 8-4  
receiving in memory when ............................ 5-6  
sending........................................................... 8-3  
telephone........................................................ 8-6  
O
OFFHOOK ALARM setting ..............................9-4  
OK button ...........................................................1-1  
ON/OFF button...................................................1-1  
One-touch speed dial buttons .............................1-2  
One-touch speed dialling  
Q
Quality, adjusting............................................... 4-1  
changing, deleting ..........................................3-3  
description ......................................................3-1  
registering.......................................................3-2  
using ...............................................................4-4  
Operation panel...................................................1-1  
registering information via.............................2-1  
OUTSIDE IMAGE setting .................................9-4  
Overseas number, dialling..................................6-1  
R
R button.............................................................. 1-2  
R-KEY SETTING.............................................. 9-4  
REC’D IN MEMORY message......................... 8-2  
RECEIVE MODE menu............................. 9-1, 9-2  
RECEIVED IN FILE message .......................... 8-2  
I
I-3  
 
Receiving (See also individual receive modes)  
cancelling........................................................5-6  
in memory when problem occurs...................5-6  
manually.........................................................5-4  
methods ..........................................................5-1  
polling.............................................................5-5  
problems.........................................................8-4  
to MultiPASS Suite ........................................5-5  
when PC off....................................................5-5  
while performing other tasks..........................5-6  
REDIAL  
INTERVAL setting ........................................9-5  
TIMES setting ................................................9-5  
Redial/Pause button ............................................1-2  
Redialling  
automatic ......................................................4-10  
manual ..........................................................4-10  
REDUCE DIMENSION setting.........................9-7  
Registering  
coded speed dialling.......................................3-4  
machine name.................................................2-4  
machine number .............................................2-4  
methods ..........................................................2-1  
one-touch speed dialling.................................3-2  
sender information..........................................2-3  
via MultiPASS Suite ......................................2-1  
via operation panel .........................................2-1  
Regular dialling ..................................................4-3  
REMOTE  
RX ID setting..................................................9-7  
RX setting.......................................................9-7  
Report (See individual report names)  
REPORT SETTINGS sub menu.........................9-4  
REPORTS/LISTS menu............................. 9-1, 9-2  
Resolution, setting scanning...............................4-2  
Restricting use of machine .................................6-3  
Resume button....................................................1-1  
RING  
S
Scanning  
contrast, setting.............................................. 4-2  
resolution, setting........................................... 4-2  
Sender information  
description ..................................................... 2-3  
printing list to check ...................................... 2-5  
registering ...................................................... 2-3  
Sending  
cancelling....................................................... 4-9  
delayed......................................................... 4-13  
manual via handset ........................................ 4-8  
memory.......................................................... 4-6  
methods.......................................................... 4-6  
preparing for .................................................. 4-1  
problems ........................................................ 8-3  
sequential broadcasting................................ 4-11  
setting for black & white ............................... 4-1  
setting for colour............................................ 4-1  
setting scanning contrast................................ 4-2  
setting scanning resolution ............................ 4-2  
timer (See Delayed sending)  
to more than one destination........................ 4-11  
using coded speed dialling............................. 4-4  
using group dialling....................................... 4-5  
using one-touch speed dialling ...................... 4-4  
Sequential broadcasting ................................... 4-11  
Settings, list of ................................................... 9-2  
Software, MultiPASS Suite User's Guide...............i  
SORTED OUTPUT setting ........................ 9-2, 9-3  
Special dialling .................................................. 6-1  
SPEED DIAL LIST setting................................ 9-2  
Speed dialling  
coded................................................3-1, 3-4, 4-4  
description ..................................................... 3-1  
group dialling...................................3-1, 3-7, 4-5  
lists................................................................. 3-9  
methods.......................................................... 3-1  
one-touch .........................................3-1, 3-2, 4-4  
Standby display, fax mode................................. 1-2  
Start button......................................................... 1-1  
Stop/Reset button............................................... 1-1  
Support, customer .............................................. 1-1  
Symbols, entering .............................................. 2-2  
COUNT setting...............................................9-6  
START TIME setting.....................................9-6  
ROTARY PULSE setting...................................9-4  
RX  
(Reception) REPORT.....................................7-4  
CALL LEVEL setting ....................................9-4  
REDUCTION setting .....................................9-7  
REPORT setting.............................................9-5  
SETTINGS sub menu.....................................9-6  
START SPEED setting ..................................9-7  
I-4  
 
I
T
T ( ) button .......................................................1-1  
TEL  
LINE TYPE setting ........................................9-4  
REGISTRATION menu......................... 9-1, 9-3  
Telephone  
line, setting type .............................................2-6  
problems.........................................................8-6  
TELEPHONE MARK setting.........................9-4  
Time, entering.....................................................2-4  
TIME OUT setting..............................................9-5  
Timer sending (See Delayed sending)  
Tone dialling, switching to.................................6-2  
TOUCH TONE setting.......................................9-4  
TRY AGAIN IN B&W message........................8-2  
TTI POSITION setting.......................................9-4  
TX  
(Transmission) REPORT ...............................7-3  
nnnn, SCANNING P. nnn, MEMORY FULL,  
PLEASE WAIT message ...............................8-2  
REPORT setting.............................................9-4  
SETTINGS sub menu.....................................9-5  
START SPEED setting ..................................9-5  
TERMINAL ID setting ..................................9-4  
TX/RX  
CANCELLED message..................................8-2  
NO. nnnn message..........................................8-2  
Type conventions, this guide.................................v  
U
UNIT  
NAME setting.................................................9-3  
TELEPHONE setting..................................9-3  
USER  
DATA LIST setting........................................9-3  
SETTINGS sub menu.....................................9-3  
USER’S DATA LIST  
description ......................................................7-1  
printing ...........................................................2-5  
sample.............................................................2-5  
I
V
VERTICAL ONLY setting.................................9-7  
Volume  
CALLING VOLUME setting.........................9-4  
LINE MONITOR VOL setting ......................9-4  
RX CALL LEVEL setting..............................9-4  
VOLUME CONTROL setting .......................9-4  
I-5  
 
I-6  
 

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